Procurement Associate at Plate Restaurant Group

Nairobi, Nairobi County, Kenya -

Full Time

Start Date

Immediate

Expiry Date

10 Apr, 26

Salary

0.0

Posted On

10 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Supply Chain Management, Order Management, Supplier Management, Documentation Management, Stock Management, Communication, Negotiation, Attention to Detail, Organizational Skills, Compliance, Problem Solving, Process Improvement, Microsoft Office, ERP Systems, Team Collaboration

Industry

Description

Procurement Associate Department: Finance Employment Type: Full Time Location: Nairobi Reporting To: Procurement Associate Manager Description As the Procurement Associate, you will support end to end procurement lifecycle, ensuring timely execution of purchases, effective pre-order level management, and strong supplier and internal stakeholder coordination. The role will act as the primary operational point of contact for procurement orders and supplier communication, while maintaining accurate documentation, records, and compliance with internal procurement policies. This role is critical in ensuring cost and operational efficiency; supplier performance; stock optimisation; and operational continuity across the business. Key Responsibilities Specifically, the Procurement Associate at Peach can expect to lead/own the following elements: Order Management and Procurement Execution Support the full procurement cycle from requisition to delivery, including; purchase requisition review and validation; purchase order creation and tracking and delivery follow-ups and confirmations Act as the primary point of contact for procurement order statuses providing timely updates to internal stakeholders. Track open orders, lead times, and fulfillment timelines to ensure on-time delivery. Escalate delays, order discrepancies, or risks proactively to the procurement manager and or user departments. Support implementation and adherence to procurement SOPs and systems. Supplier Management and Coordination Support supplier pre-qualification, onboarding, and documentation in line with company policies. Maintain an up-to-date supplier database including contracts, pricing, SLAs, performance metrics and compliance documents. Coordinate supplier performance reviews by tracking delivery timelines, quality, responsiveness and pricing adherence. Support issue resolution with suppliers relating to delays, quality issues or documentation gaps. Documentation & Records Management Maintain accurate and complete procurement documentation, including purchase requisitions, LPOs, delivery notes, invoices, contracts, and supplier records. Ensure all procurement records are properly filed in the applicable systems, version controlled, and easily retrievable for audits and reviews. Support compliance with internal procurement policies, approval matrices, and audit requirements. Identify opportunities for process improvement, cost optimization, and automation within the procurement workflows Stock & Pre-Order Level Management Monitor stock levels across all locations and categories to prevent stock-outs and overstocking. Maintain and track stock levels, pre-order and re-order levels in line with consumption trends and operational needs. Support periodic stock reviews and reconciliations in collaboration with user teams. Generate stock status reports highlighting risks, shortages and upcoming procurement needs Skills, Knowledge and Expertise Must Have Qualifications Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field. Diploma in CIPS Member of Kenya Institute of Supplies Management (KISM) or Chartered Institute of Procurement and Supplies (CIPS). At least 1–3 years experience in a procurement or supply chain role. Basic understanding of procurement processes, supplier management, and inventory control. Nice to Have Qualifications Proficiency in Microsoft office suite( Excel, word, powerpoint e.t.c) and ERP/procurement systems is an added advantage. Ability to work independently and manage multiple tasks within deadlines. Other Job Details Excellent communication and follow-up skills. Ability to liaise effectively with suppliers and internal stakeholders. Ability to independently negotiate with suppliers ensuring fair value for goods and services. High attention to detail and strong compliance mindset. Strong organizational and documentation skills. Attitudes & Behaviors Embrace and exemplify Peach Cars’ core values of Challenge, Respect, and Ownership in all aspects of the role. Proactive and self-driven approach to work Adaptability and openness to feedback and learning Collaborative spirit and ability to work cross-functionally Within the first 3 months, success means accurately supporting the end-to-end procurement lifecycle with over 95% accuracy in PRs, LPOs, records, and stock, and 100% compliance with policies, SOPs, and approvals. All documentation is complete, organized, and audit-ready, with timely order updates, delivery follow-ups, risk escalation, and effective supplier onboarding and tracking. Ultimately, the Procurement Associate serves as a dependable operational partner, strengthening procurement controls, improving visibility and accountability, supporting cost and stock optimization and enabling smooth, scalable operations in line with Peach’s 2026 growth goals. At Peach, GROWTH is a people's promise. You can expect real ownership, clear expectations, regular feedback, and opportunities to grow your scope and impact as the business scales. We value challenge, respect, and ownership and we back high performers with trust, learning, and opportunity.

Responsibilities

The Procurement Associate will support the end-to-end procurement lifecycle, ensuring timely execution of purchases and effective supplier coordination. This role includes managing order statuses, supplier performance, and maintaining accurate procurement documentation.