Procurement Business Partner at Bayside City Council

, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

17 Sep, 26

Salary

83038.8

Posted On

19 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement Practices, Fleet Administration, Microsoft Excel, Time Management, Planning and Organizing, Process Improvement, Stakeholder Communication, Written Communication, Verbal Communication, Prioritization

Industry

Government Administration

Description

Employment Status: Permanent, full time Days & Hours of Work: Monday to Friday, totalling 38 hours per week Competitive Salary: Band 5 - $83,038.80 p.a + 12% superannuation Location: Corporate Centre in Sandringham, with the flexibility to work from home About Us: We are a passionate organisation, connected in our shared goal to be ‘sector leading’ in all that we do for the community and each other. Home to over 100,000 residents, Bayside City Council's enduring purpose is building extraordinary places, thriving communities, and better futures. Bayside Council is an equal-opportunity employer committed to providing an accessible and safe working environment that embraces and values child safety, diversity, and inclusion. Our organisational strategy is made up of three priorities and we consider these in everything we do: Diversity, Equity & Inclusion, Customer Experience and Results Matter. We want everyone to be as proud of what we are achieving – and excited about our future – as we are, and we are committed to working together to achieve this. About the Role: The key purpose of the Procurement Business Partner is to provide procurement advice and support across the organisation, while leading the day to day administration and coordination of Council’s vehicle fleet. The role is responsible for managing fleet operations including vehicle acquisition, utilisation, maintenance, compliance and reporting, ensuring the fleet is cost effective, fit for purpose and aligned with organisational requirements. The role supports best practice procurement approaches while ensuring fleet related activities are effectively managed, compliant and deliver value for money. You will be responsible for: * Providing procurement advice and support to Council officers to enable compliant, value for money procurement outcomes across goods, services, works and fleet related activities. * Managing the administration and coordination of Council’s vehicle fleet, including vehicle acquisition, allocation, utilisation, servicing, maintenance and disposal in accordance with Council policies. * Monitor and manage fleet performance, including lease arrangements, fuel usage, eTags, invoices, accident claims and traffic infringements, ensuring accuracy, compliance and cost control. * Liaise with internal stakeholders, fleet users, suppliers, leasing companies and service providers to support effective fleet operations and resolve day to day issues. * Maintain fleet systems, records and reporting to ensure accurate data, compliance with policies and informed decision-making regarding fleet utilisation and requirements. * Support continuous improvement in procurement and fleet activities by identifying opportunities to improve processes, reduce costs and enhance service delivery. Key Selection Criteria: To be successful in this role, you will bring the following skills and competencies: * A knowledge of Procurement practices and processes. * Fleet administration demonstrated experience. * Strong computer literacy, especially with Microsoft Excel. * Ability to meet deadlines and prioritise in an environment with conflicting pressures. * Sound time management, planning, prioritising and organising work. * A passion for process improvement and systems. * Ability to communicate across all levels of the organisation. * Ability to gain cooperation and assistance from others. * Well-developed written and verbal communication skills. Mandatory pre-employment requirements: * Be willing to undergo and complete a satisfactory criminal history check. * Provide or obtain an employment-based Working with Children check. What we can offer you in return: * A work life/balance through flexible and hybrid working arrangements. * Generous leave provisions, including accrued time off, parental leave, three days of wellbeing leave per year, cultural and ceremonial leave, gender affirmation leave, plus the ability to purchase up to four weeks additional leave per year. * Dedicated Staff Wellbeing programs, events and gym membership discounts. * Learning and development opportunities so our people can grow and thrive. * A Parkland surrounded office that is only short 500m stroll to the beach. * Free onsite staff parking plus hybrid vehicles that employees can book for work related travel. If you are ready to be part of our incredible organisation, and you think this role is the right fit for you, then we look forward to finding out more about you and what you would bring to this role. How to apply: 1. To discover more about the role and responsibilities review the Position Description. 2. Provide a cover letter responding to the Key Selection Criteria and what has motivated you to apply for this role. 3. Click Apply to submit your application. 4. If you require reasonable adjustment at any point throughout the recruitment process, then please do let us know by contacting the listed Hiring Manager. Applications close: Sunday 5 July, 11:55pm If you would like to learn more about this opportunity or have any question, please contact Jessica O’Reilly, Procurement and Fleet Lead on 03 9599 4760 or via email joreilly@bayside.vic.gov.au [joreilly@bayside.vic.gov.au] Bayside City Council prides itself on its values of Respect Each Other, Own It, Work Together and Find Better Ways. Bayside City Council proudly acknowledges the Bunurong People of the Kulin Nation as the Traditional Owners and Custodians of this land, and we pay our respects to their Elders, past, present and emerging as well as all Aboriginal or Torres Strait Islander community members with us today. We are an equal opportunity employer committed to an equitable, diverse and socially inclusive work environment. We actively encourage applicants with Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQA+ people and people from culturally diverse backgrounds to apply for this opportunity.

Responsibilities

Provide procurement advice and support across the organization to ensure compliant and value-for-money outcomes. Lead the day-to-day administration and coordination of the Council's vehicle fleet, including acquisition, maintenance, and compliance.