Procurement Clerk at Hanwha Energy USA Holdings Corporation

Midway, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

20.21

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Purchase Order Administration, Supplier Communication, Requisition Processing, Invoice Matching, Data Management, Microsoft Excel, Microsoft Outlook, Procurement Documentation, MRO Procurement, Vendor Coordination, Records Management, Cross-functional Coordination

Industry

Renewable Energy Power Generation

Description

PROCUREMENT CLERK POSITION SUMMARY The Procurement Clerk provides administrative and operational support to the Procurement Manager and Site Buyer(s) within a fast-paced aerospace manufacturing environment. This role is responsible for supporting daily procurement execution activities including requisition processing, purchase order administration, supplier communication, invoice and receipt coordination, procurement documentation, and data management. The Procurement Clerk plays a critical role in maintaining procurement workflow efficiency and supporting timely material and service availability for plant operations. This position serves as a key coordination point between Procurement, Receiving, Accounts Payable, Operations, Maintenance, Engineering, and suppliers to ensure smooth execution of purchase-to-pay activities. This role is highly detail-oriented and execution-focused, requiring strong organizational skills, responsiveness, and the ability to manage multiple priorities in a manufacturing setting. ESSENTIAL DUTIES AND RESPONSIBILITIES PROCUREMENT ADMINISTRATIVE SUPPORT * Support Procurement Manager and Site Buyer(s) with daily procurement operations and transactional activities. * Assist with processing purchase requisitions and purchase orders. * Track and maintain open purchase orders and follow up on supplier delivery status. * Provide updates to internal stakeholders regarding procurement requests and order status. * Support procurement documentation, filing, and records management activities. * Assist with maintaining procurement spreadsheets, reports, and tracking logs. SUPPLIER & VENDOR COORDINATION * Communicate with suppliers regarding order acknowledgements, delivery dates, shipment status, and documentation requests. * Assist with supplier setup requests and supplier information updates. * Coordinate with vendors to resolve routine procurement and invoice issues. * Support procurement team with obtaining quotes, pricing, and lead time information. * Escalate supplier concerns or delays to Procurement leadership as appropriate. PURCHASE ORDER & INVOICE SUPPORT * Assist with creation, revision, and maintenance of purchase orders. * Coordinate with Receiving and Accounts Payable to ensure timely PO receipts and invoice matching. * Support resolution of invoice discrepancies, receipt issues, and payment holds. * Review procurement-related invoices and supporting documentation as directed. * Assist with blanket purchase order maintenance and renewals. MRO & OPERATIONAL SUPPORT * Support procurement activities for maintenance, tooling, MRO, and indirect operational purchases. * Assist plant personnel with procurement requests and procurement process guidance. * Support urgent operational procurement requests to minimize production disruptions. * Coordinate office supply, consumable, and operational support purchases as assigned. PROCUREMENT COMPLIANCE & REPORTING * Maintain procurement records in accordance with company policies and procedures. * Assist with procurement self-assessments, audits, and compliance documentation. * Support reporting activities including spend tracking, PO status reporting, and supplier data updates. * Ensure procurement transactions comply with applicable procurement procedures and approval requirements. CROSS-FUNCTIONAL COORDINATION * Work closely with Procurement, Supply Chain, Finance, Receiving, Maintenance, Engineering, and Operations teams. * Serve as a point of contact for routine procurement support questions. * Assist with coordination of plant procurement activities during employee absences or high-volume periods. * Support continuous improvement efforts focused on procurement efficiency and workflow standardization. QUALIFICATIONS * High school diploma or GED required. * Minimum 1–3 years of administrative, purchasing, procurement, or office support experience. * Proficiency with Microsoft Office applications, particularly Excel and Outlook. * Strong organizational skills and attention to detail. * Ability to manage multiple priorities in a fast-paced environment. * Strong written and verbal communication skills. * Legally authorized to work in the United States without sponsorship. * Must meet U.S. person requirements under ITAR regulations.

Responsibilities

Provides administrative and operational support for procurement activities, including processing purchase orders and managing supplier communications. Coordinates between procurement, receiving, and accounts payable to ensure smooth purchase-to-pay workflows in an aerospace manufacturing setting.