PROCUREMENT CONTRACTING ADMINISTRATOR - 18 MONTH FIXED TERM CONTRACT

We are seeking a detail-oriented and organized administrator to manage the end-to-end administration of procurement contracts. This role supports the procurement and legal teams by ensuring contracts are tracked, maintained, and governed in compliance with internal policies and external regulations. The ideal candidate will have strong contract administration skills, a working understanding of procurement processes, and the ability to coordinate across departments and with external suppliers.

WHAT YOU’LL DO AS A PROCUREMENT CONTRACTING ADMINISTRATOR

In your role, you’ll collaborate with different people across a range of skillsets. Here’s a flavour of your day-to-day:

• You will maintain an easy-to-access location for all contractual template documentation, including master agreements, statements of work, amendments, renewals, contract approvals, delegation of authority.
• You will manage a contract amnesty to locate, gather and store all Goods Not For Resale (GNFR) live contracts into a contract database (Scanmarket). Record accurately and comprehensively in the database and keep relevant stakeholders up to date with status of contract storage.
• You will maintain a centralised contract repository for new contracts, storing and ensuring proper version control and recordkeeping.
• You will establish a method for monitoring contract milestones, expiration dates, and renewal timelines, ensuring timely follow-up and action.
• You will establish a process for informing the procurement team and contract owners of renewals, so that they can be built into sourcing plans accordingly
• You will support audit readiness by maintaining accurate and up-to-date contract documentation.
• You will act as a liaison between procurement, legal, business units, and suppliers for contract-related administration.
• You will facilitate internal reviews and approvals for the contracting process in line with Primark governance.
• You will provide guidance to stakeholders on contract procedures, templates, and terms.
• You will contribute to the development and continuous improvement of contract management processes, associated data, and tools.
• You will support the assessment and transition to a new contracts database, if needed
• You will support reporting and analysis of contract status, performance metrics, and compliance indicators. Lead communication between procurement, finance, and other functions to resolve issues and ensure smooth end-to-end operations.

Here at Primark, we want everyone to feel valued – so please bring your authentic self to work, of course with some other key experience and abilities for this role in particular:

• 5+ years of experience in contract administration, procurement, or legal operations.
• Familiarity with contract management systems (e.g., Scanmarket).
• Strong organizational skills with attention to detail and deadlines.
• Excellent communication, documentation, and stakeholder coordination abilities.
• Maintain high standards associated with the office and possess the ability to handle confidential information with discretion.
• Proficient in MS Word, Excel, Outlook and PowerPoint skills.
• The role is also required to operate within the Primark values and behaviours which describe how we work with each other, our suppliers and our partners.
• Be able to build & maintain relationships with key stakeholders and the procurement team are essential to be successful in this role
• You will have excellent administration skills
• Self-motivated, focused, and results-oriented
• Excellent written and spoken communication skills
• Does this sound like you? Great, because we can’t wait to see what you’ll bring. You’ll be supported within a team of equally capable people, celebrating who you are and aiding you reach your potential. At Primark, we’re excited about our future - and we’re excited to develop yours