Procurement Coordinator

Position Highlights:

• The Procurement Coordinator builds/maintains ongoing relationships between the Center, internal customers and vendors; ensuring that these relationships are maintained with the Center’s best interest in mind.
• This position will be requesting quotes and making recommendations of vendor selection to their customer base.
• The Procurement Coordinator ensures timely processing of product, service, and equipment orders utilizing our current ERP system and complementing systems. Manages backorders and coordinates the communication to customer groups.
• Manages invoicing and shipment discrepancies, coordinating with the Accounts Payable and Receiving Departments. Responsible for managing the product return/recall processes.
• Verifies the process for bids/quotes has been followed per policy.
• This position requires a large amount of interaction with internal/external customers.
• Works through daily issues with suppliers/vendors and providing timely communications, as needed, with the customers.
• Ensure timely arrival of product at minimal cost, meeting the supply needs of all departments throughout the organization.

Responsibilities:

• Responsible for ensuring purchase orders are processed, within the guidelines of the Purchasing Policy, for the Institution. Validates purchase order for availability, pricing, and item numbers match customer’s requests or quote
• This position will address any internal/external customer concerns/inquiries. Attend customer group meetings as necessary to assist with process improvements or savings initiatives.
• Works closely with leadership in process improvement opportunities in order to optimize the daily work process.
• Manages back-orders from the vendor to the customer while working with VAT Coordinator. Coordinates with vendors to procure acceptable alternative supplies and deliver in a timely manner.
• Utilizes Recall Software system to manage, facilitate, and close all recalls and urgent notifications provided to the organization from manufacturer or FDA. Will coordinate with customers on product returns, facilitate communications to vendor, and complete ERP documents for all product returns
• Coordinates with vendors, customer groups, and AP to resolve invoice discrepancies, receiving/ shipping discrepancies

Credentials and Education:

• Bachelor’s Degree – field of study: Business Finance, Accounting, Economics, Supply Chain or other related field

• Minimum of two (2) years of supply chain/procurement experience directly involved in purchasing administration support within a healthcare facility, medical durable goods management, educational facility or similar supplier/distribution business.

• • OR –
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• Associate’s degree with an additional two (2) years of experience as stated above (for a total of 4 years) may be considered “in lieu” of a Bachelor’s degree.

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• OR –
• Six (6) years of experience as stated above, may be considered “in lieu” of a bachelor’s degree.

Preferred Experience:

• Healthcare Procurement Experience

Location: H. Lee Moffitt Cancer Center & Research Institute · Purchasing
Schedule: Full Time, Day Shift, M-F:8A to 4:30

• Responsible for ensuring purchase orders are processed, within the guidelines of the Purchasing Policy, for the Institution. Validates purchase order for availability, pricing, and item numbers match customer’s requests or quote
• This position will address any internal/external customer concerns/inquiries. Attend customer group meetings as necessary to assist with process improvements or savings initiatives.
• Works closely with leadership in process improvement opportunities in order to optimize the daily work process.
• Manages back-orders from the vendor to the customer while working with VAT Coordinator. Coordinates with vendors to procure acceptable alternative supplies and deliver in a timely manner.
• Utilizes Recall Software system to manage, facilitate, and close all recalls and urgent notifications provided to the organization from manufacturer or FDA. Will coordinate with customers on product returns, facilitate communications to vendor, and complete ERP documents for all product returns
• Coordinates with vendors, customer groups, and AP to resolve invoice discrepancies, receiving/ shipping discrepancie