ABOUT US:

We’re a dynamic and growing promotional product distribution company passionate about delivering high-quality products to our clients. We work closely with exciting brands and prioritize operational excellence across the board. As our team grows, we’re looking for a detail-oriented and reliable Procurement Coordinator to join our purchasing department.

JOB SUMMARY

As a Procurement Coordinator, you will play a key role in the purchasing and inbound logistic process. This is an ideal position for someone who is organized, communicates well, and has practical knowledge when it comes to retail-level ordering and inventory flow.

• Place purchase orders and ensure pricing and quantities align with expectations
• Perform 3-way invoice matching (PO, invoice, and receiving)
• Track and monitor open orders; follow up with vendors as needed
• Coordinate transportation and pickups (including BOLs, carrier instructions, and tracking)
• Approve product lot codes and expiration dates upon receipt
• Work closely with warehouse team to resolve discrepancies and communicate incoming shipments
• Modify existing purchase orders (price changes, item additions/removals)
• Help gather details for new product launches
• Communicate ETAs and product availability with key internal stakeholders
• Coordinate vendor returns and handle credit memos or revise invoices
• Support item maintenance task such as updating vendor codes and pricing