• Maintain and update records of all procurement documentation including RFQs, RFPs, purchase requisitions, POs, contracts, invoices, and delivery receipts.
• Implement and maintain document control procedures and systems (manual or electronic).
• Ensure documents are accurately filed, version-controlled, and accessible to authorized personnel.
• Coordinate with procurement officers, suppliers, and other departments to collect, review, and distribute documents.
• Track contract expiry dates, renewals, and compliance deadlines.
• Ensure proper document security, confidentiality, and integrity.
• Support internal and external audits by providing accurate and complete procurement records.
• Enter procurement data into ERP or document management systems (e.g,, Oracle, SharePoint).
• Generate periodic reports on document status, outstanding issues, and other KPIs.
• Assist with administrative duties related to procurement processes when required.

QUALIFICATIONS:

• Diploma or bachelor’s degree in business administration, Supply Chain, or related field.
• 2+ years of experience in document control, preferably in a procurement or supply chain environment.
• Proficiency in MS Office (Word, Excel, Outlook) and document control systems.
• Familiarity with procurement processes, terminology, and documentation.
• Experience with ERP systems (e.g., Oracle) is an advantage.

Please refer the Job description for details