Procurement & Estimating Coordinator at MSM Inc.

Webster, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Feb, 26

Salary

70000.0

Posted On

19 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Estimating, Vendor Management, Project Coordination, Cost Analysis, Organizational Skills, Problem Solving, Communication Skills, Attention to Detail, Microsoft Office, Event Management, Team Collaboration, Budget Management, Adaptability, Self-Starter

Industry

Events Services

Description

Key Responsibilities: Source and purchase a wide variety of products and services for tradeshow and event needs, ranging from routine supplies to specialty or custom items. Build, maintain, and leverage strong vendor relationships to drive accountability and ensure successful project outcomes. Collaborate with the team to analyze specifications and accurately estimate costs. Create project estimates, purchase order requisitions, and reconcile credit card transactions for accurate billing and budget alignment. Track purchasing workflows, manage order timelines, and ensure timely material delivery for event setups. Manage and resolve order discrepancies, pursue credits or adjustments, and reconcile billing issues. Support project management team as the liaison between vendors, labor partners, and internal teams for project coordination. Prepare project closeout reports and ensure accuracy in purchase orders and invoicing. Adapt quickly to last-minute changes, urgent vendor issues, or onsite challenges, providing support and solutions as needed. Champion cost-effective buying practices and ensure compliance with company requirements. Assist the team in various assigned projects or initiatives. Required Skills and Experience: Bachelor’s Degree or equivalent experience required A team player that collaborates well with others to achieve common objectives. Highly motivated and resourceful self-starter, and possess the capacity to solve problems and think proactively High level of organizational, planning & problem-solving skills, with the ability to prioritize with minimal direction and manage multiple competing projects/tasks in a fast-paced environment Strong attention to detail, with sense of urgency to obtain results, consistently meet deadlines and produce accurate work Exceptional written and verbal communication skills (phone, remote, and in person) Ability to accept constructive criticism Proficiency with Microsoft Office applications, with capacity to learn and understand new systems and processes Familiarity with tradeshows or events is a plus Salary range for these positions is purposefully broad. The initial compensation offered may be outside of this range and will be determined by multiple factors, including the applicant’s job-related skills, relevant experience, and education. This role offers significant opportunities for growth in terms of role development and compensation. · Compensation Range: $62,500 - $70,000

Responsibilities

The Procurement & Estimating Coordinator is responsible for sourcing and purchasing products and services for tradeshows and events, while managing vendor relationships and ensuring timely material delivery. This role also involves creating project estimates, reconciling billing issues, and supporting project management teams.