Procurement & Facilities Manager at Karis Disability Services

Waterloo, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

23 Aug, 26

Salary

103830.0

Posted On

25 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Strategic Procurement, Facilities Management, Vendor Management, Contract Negotiation, BPS Compliance, Budgeting, People Leadership, Risk Mitigation, Asset Planning, Regulatory Compliance, Supply Chain Management, Performance Management

Industry

Non-profit Organizations

Description

Karis Disability Services is committed to empowering individuals with developmental disabilities to live meaningful, self‑directed lives within their communities. Rooted in person‑directed care, we partner with the people we support to promote independence, dignity, and a strong sense of belonging. By joining Karis Disability Services, you become part of a compassionate, organization dedicated to enhancing quality of life, fostering connection, and delivering exceptional support every day. Our organization serves, employs, and supports people of all faiths while carrying out our Christian values, vision and mission. Learn more about Karis Disability Services at www.karis.org [http://www.karis.org]. Full-Time, Permanent Procurement & Facilities Manager On-Site- Waterloo, Ontario Karis Disability Services is seeking an experienced and strategic Procurement & Facilities Manager to lead and enhance our organization-wide procurement and facilities functions. This role is responsible for driving compliant, cost-effective procurement strategies, overseeing facilities operations across organizational sites, and supporting capital renewal initiatives for properties and vehicles. The successful candidate will play a critical role in ensuring operational efficiency, regulatory compliance, and strong vendor performance while leading and developing a high-performing team. Key Responsibilities: Strategic Procurement Leadership & Compliance * Develop and implement a comprehensive procurement strategy aligned with organizational goals * Ensure compliance with the Broader Public Sector (BPS) Accountability Act, Supply Chain Ontario, and applicable Ontario and Saskatchewan procurement directives * Lead major invitational and open competitive procurements * Standardize procurement processes across all districts * Develop, recommend, and maintain procurement policies and procedures * Implement compliance monitoring, reporting, and risk mitigation strategies * Support inventory reporting for evaluation and legislative compliance Facilities Management Leadership * Provide strategic oversight for facility operations at all sites, ensuring safety, reliability, and efficiency * Oversee facilities-related vendors, contractors, and service providers * Develop service level agreements and maintenance programs * Ensure regulatory compliance for small drinking water systems, including reporting to the Ministry of Environment, Conservation and Parks * Review and support capital plans, facilities projects, and lifecycle asset planning * Identify and mitigate facilities-related risks; support business continuity and emergency response * Respond to and coordinate resolution of facilities incidents (e.g., HVAC failures, water leaks) * Lead vendor performance management, contract negotiations, and supplier evaluations People Leadership, Training & Development * Directly supervise the Procurement Specialist, Property & Facilities Coordinator, and Office Manager * Provide coaching, performance management, and professional development support * Conduct regular one-on-one meetings, annual performance reviews, and recognition activities * Identify training needs and coordinate technical, safety, and compliance training * Develop procurement toolkits, resources, and training programs across districts * Support district-level Community Facility Specialists * Promote collaboration, innovation, and adoption of best practices Education, Experience and Requirements: * Minimum 7 years of progressive procurement experience * At least 5 years at a senior or strategic level with demonstrated success in procurement leadership, vendor management, and process improvement * Experience within the Broader Public Sector (BPS) is an asset * Bachelor’s degree in Business Administration, Supply Chain Management, or a related field * Procurement or contract management certification preferred * Ontario Public Buyer’s Association (OPBA) designation considered an asset * Occasional overnight travel required * Periodic exposure to environmental hazards (e.g., chemicals) related to facilities oversight Why Should You Apply? * Live out our shared values, help others, and find purpose in your work every day. * Receive competitive wages. * Comprehensive Benefits Package, 4 weeks of vacation and an Employee and Family Assistance Plan * Grow your leadership with mentorship, training, career development, and tuition reimbursement. * Collaboration and Teamwork—Working together on a team, we tackle challenges, share insights, and support one another in fostering a thriving workplace culture. * Make a significant impact in the lives of people with developmental disabilities, and the sector, by joining Canada’s largest Developmental Disabilities service provider. Application Deadline: Monday, June 8th, 9:00 am Apply with a cover letter and résumé by Monday, June 8th, 9:00 am to the attention of the Director of Strategic Finance via the Apply Now feature. Start Date: July, 2026 Salary Range: $91,500- $103,830 Karis Disability Services seeks to hire a workforce that represents the diversity of the communities where we serve. We are committed to promoting communities of belonging where Black, Indigenous, and People of Colour feel valued, respected, represented, and heard. We encourage applications from qualified candidates from members of groups with historical or current barriers to equity. We seek to provide accessibility through all stages of the hiring process for all applicants with disabilities, consistent with our Accessibility Policies and the AODA. Please let us know if you require accommodation, and we will work with you to meet your accessibility needs.

Responsibilities

Lead organization-wide procurement strategies and oversee facilities operations across multiple sites to ensure safety and efficiency. Manage a team of specialists and coordinators while ensuring compliance with BPS and provincial procurement directives.