Procurement IT & Facilities Assistant at PEOPLECERT

Athens, Attica, Greece -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

0.0

Posted On

08 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Supplier Management, Communication, Organizational Skills, Analytical Thinking, Customer Service, Teamwork, Attention to Detail, Advanced Computer Literacy, Budget Tracking, Cost Analysis, Vendor Evaluation, Software Compliance, Negotiation, Problem Solving, Flexibility

Industry

Education Administration Programs

Description

Are you interested in working with a leading education technology player, the global leader in the assessment and certification of professional skills industry with presence in more than 200 countries worldwide? If so, this is the chance to apply now! 📥 PeopleCert is looking for a Procurement IT & Facilities Assistant who will join the Procurement team and will drive efficient acquisition processes for IT and facilities needs, negotiating favorable terms and ensuring timely delivery. With a keen eye for detail and strong communication skills, they will contribute to our company's success in a dynamic, fast-paced environment. As a Procurement IT & Facilities Assistant, your tasks will include the following: Support end-to-end procurement activities for IT hardware, software, and facility-related services (e.g., maintenance, cleaning, office supplies). Source and procure facilities-related goods and services (such as office furniture, maintenance materials, cleaning supplies, and utilities) by identifying qualified suppliers, obtaining quotations, evaluating offers, and ensuring cost-effective and timely delivery in line with company procurement policies Prepare and process purchase requests, purchase orders, and related documentation in accordance with company procurement policies. Assist in the sourcing and vendor evaluation process by collecting quotations, comparing offers, and preparing evaluation summaries. Coordinate with suppliers and service providers for order confirmations, delivery schedules, installations, and issue resolution. Maintain and update supplier databases, contracts, and digital procurement records. Support budget tracking and cost analysis for IT and facilities categories. ·Coordinate license renewals and ensure compliance with software agreements Track invoices, payments, and delivery documentation in coordination with Finance. Ensure all procurement and facilities processes comply with internal policies, ethical standards, and approval workflows. What we look for: Bachelor’s degree (or currently studying towards) in Business Administration, Supply Chain, Procurement, or related field. 1–3 years’ experience in procurement, purchasing, or administration Basic understanding of procurement processes and supplier management. Strong organizational skills with attention to detail and accuracy. Good communication and interpersonal skills for supplier and stakeholder interaction. Familiarity with emerging technologies including AI, machine learning, and applications such as ChatGPT in procurement contexts Exceptional command of the English language (native-like fluency or C2 level certification preferred). Certifications such as LanguageCert C2 LTE or C2 IESOL are a plus. Advanced computer literacy is required. ECDL Advance level certification is desirable. Customer service, analytical thinking, planning and teamwork skills. Well organized, self-driven, flexible and able to work in a high-volume, fast-paced, and deadline-driven environment. What we offer: Work in an international, dynamic and fun atmosphere Two free vouchers for all certifications from PeopleCert's Portfolio per year for all employees Huge learning experience in using best practices and global environment Constant personal and professional development If you want to become a member of our international, dynamic and agile team that creates world leading software products, then we should certainly like to hear from you! About PeopleCert PeopleCert is a global leader in assessment and certification of professional skills, partnering with multi-national organizations and government bodies for the development & delivery of standardized exams. Delivering exams across 200 countries and in 25 languages over its state-of-the-art assessment technology, PeopleCert enables professionals to boost their careers and realize their life ambitions. Quality, Innovation, Passion, Integrity are the core values which guide everything we do. Our offices in UK, Greece, and Cyprus boast a culture of diversity, where everyone is different, yet everyone fits in. All of us at PeopleCert are committed to the reflection of the diversity and inclusion of our customers and the communities in which we do business. Working on Home Office (HO) Secure English Language Tests (SELTs) Any person who is engaged by PeopleCert to work on the SELT service must undergo a Background Check (the results of which must be acceptable to PeopleCert and the HO) prior to commencing their SELT duties. All SELT personnel will be required to complete a declaration (provided by PeopleCert) where the existence of any criminal record and/or bankruptcy must be declared. If working on the SELT service in the UK, background checks will include: A basic or enhanced Disclosure Barring Service (DBS) check Right to Work in the UK check (including nationality, identity and place of residence) HO security check (Baseline Personnel Security Standard (BPSS) or Counter Terrorist Check (CTC) Financial background check Employment reference check. If working on the SELT service anywhere in the world (outside of the UK) personnel will undergo background checks that are equivalent to those stated for the UK. In addition, if personnel are required to speak to SELT candidates they must be appropriately skilled in English language and, where SELT services are provided anywhere in the world (outside of the UK), the official language of the relevant country. All applications will be treated with strict confidentiality.

Responsibilities

The Procurement IT & Facilities Assistant will support end-to-end procurement activities for IT hardware, software, and facility-related services. They will negotiate favorable terms, ensure timely delivery, and maintain supplier databases and procurement records.