Coordinate day-to-day procurement activities for ongoing spa, wellness, and MEP projects.
Source materials, equipment, spare parts, and services based on approved project requirements.
Prepare and issue RFQs to local and international suppliers.
Obtain and compare quotations based on price, quality, lead time, technical specifications, and payment terms.
Prepare comparative statements and procurement recommendations for management approval.
Create and process purchase orders in accordance with approved procedures.
Supplier Management
Identify, evaluate, and develop relationships with reliable suppliers and manufacturers.
Maintain an updated supplier database covering equipment, materials, spare parts, and specialist services.
Negotiate pricing, delivery schedules, payment terms, warranties, and commercial conditions.
Follow up with suppliers regarding quotations, order confirmations, production status, and deliveries.
Monitor supplier performance and escalate delays, quality issues, or non-conformities.
Spa & Wellness Equipment Procurement
Coordinate procurement of specialist equipment and materials for saunas, steam rooms, hammams, hydrotherapy systems, vitality pools, cold plunges, experience showers, water features, and wellness facilities.
Source pumps, valves, filtration equipment, steam generators, heaters, heat exchangers, piping components, controls, and related MEP materials.
Coordinate procurement of HVAC, plumbing, electrical, drainage, and specialist wellness-system components.
Review supplier technical information to ensure equipment and materials meet project requirements.
Project Procurement
Review approved BOQs, material schedules, specifications, drawings, and equipment requirements.
Prepare procurement schedules aligned with project execution timelines.
Track long-lead items and ensure timely ordering to prevent project delays.
Coordinate with project managers, engineers, BIM teams, site teams, and designers regarding procurement requirements.
Ensure materials are ordered according to approved specifications and quantities.
Logistics & Delivery Coordination
Track purchase orders from order placement through manufacturing, shipment, customs clearance, and final delivery.
Coordinate with freight forwarders, suppliers, logistics providers, and site teams.
Monitor expected delivery dates and proactively address delays.
Coordinate international shipments and documentation where required.
Verify delivered materials against purchase orders, delivery notes, and approved specifications.
Documentation & ERP
Maintain accurate procurement records, RFQs, quotations, comparison sheets, purchase orders, invoices, and delivery documentation.
Update procurement trackers and prepare regular purchasing status reports.
Maintain proper documentation for warranties, certificates, technical datasheets, and supplier information.
Update ERP/procurement systems with purchase orders, supplier details, delivery status, and related information.
Ensure procurement documentation is organized and readily available for project and financial audits.
Cost Control
Monitor procurement costs against approved budgets and project BOQs.
Identify opportunities for cost savings without compromising quality or project requirements.
Compare local and international sourcing options where appropriate.
Track price fluctuations and advise management of significant changes.
Support value-engineering initiatives through alternative supplier and material evaluations.
Quality & Compliance
Ensure purchased materials and equipment comply with approved technical specifications.
Coordinate technical submittals, product datasheets, samples, certifications, and approvals.
Work with engineering and quality teams to resolve material discrepancies or non-conformities.
Ensure required warranties, certificates, manuals, and commissioning documents are obtained from suppliers.
Qualifications & Experience
Bachelor's Degree or Diploma in Procurement, Supply Chain Management, Business Administration, Engineering, or a related field.
3–6 years of experience in procurement or purchasing, preferably within MEP, construction, hospitality, spa, wellness, swimming pool, or specialist equipment industries.
Experience handling local and international suppliers is preferred.
Strong understanding of RFQs, quotations, comparative statements, purchase orders, and supplier negotiations.
Experience with ERP/procurement systems and Microsoft Excel.
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