JOB SUMMARY

The Procurement Manager organizes the purchase of products and services for use to support Association employees, members and programs. Oversees all aspects of Procurement, including evaluation of suppliers (vendor evaluation), negotiation of vendor / supplier contracts, and review (inspect) vendor products for quality and suitability for use. The Procurement Manager is proactive and often teams with Association staff at all levels to achieve optimum outcomes which provide the most benefit to the YMCA of Greater Seattle.

PREFERRED QUALIFICATIONS

• MBA degree.
• Knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
• Ability to speak any language in addition to English may be helpful.

You’ll be a great fit for the Seattle Y if you:

• Thrive on working in a collaborative environment.
• Are very adaptable.
• Have high ownership and strong work ethic.
• Are a great problem solver who can think on your feet.
• Truly enjoy being of service to people.
• Like being part of a team that cares about one another as people and enjoy working together.
• Want to know that the work you do contributes to building a better, stronger community for all.

• Creates, presents and implements Procurement processes and policies.
• Works with Association staff to define product and service requirements, then obtains cost estimates for optimum procurement of those products and services.
• Identifies potential vendors / suppliers, gathers and analyzes information on them, recommends prospective vendors to leadership.
• Prepares vendor Request for Proposal (RFP), Request for Quote (RFQ), evaluates vendors with competitive bid and should-cost analysis, and negotiates pricing, payment and contract terms with vendors.
• Periodically assesses procurement spend and analyzes for trends and opportunities. Works in partnership with Accounting team and may recommend adjustment of the procurement plan to top management.
• Maintains records of approved suppliers and periodically evaluates vendor performance (e.g., conformance with stated requirements, trends, anomalies).
• Provide purchasing projections to key suppliers to ensure product availability on a timely basis. Using data analysis, ensure order quantities are the most cost effective possible for material and freight costs.
• Oversees Purchase Order system, working collaboratively with Information Services team. Orders materials from approved suppliers and supports web-based catalogs for use by Association staff.
• Works with Accounting to insure 3-way match on purchases (purchase order; invoice; shipment receipt). Reviews, analyzes receiving / inspection documentation; forwards receiving paperwork to Accounting for vendor payment.
• Provides training to Association staff on Procurement processes and systems.
• With the appropriate Association manager, determines the disposition of nonconforming products and services.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions