Procurement Officer at Abt Global

Kigali, Kigali City, Rwanda -

Full Time

Start Date

Immediate

Expiry Date

27 Apr, 26

Salary

0.0

Posted On

27 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement Process, International Procurements, Customs Clearance, Tax Waivers, Procurement Strategy, Procurement Tracker, Request For Quotes (RFQs), Product Specifications, Scope of Work, Purchase Orders, Local Consultant Agreements, Bid Evaluation, Bid Matrix, Vendor Pre-qualifications, Master Service Agreements, QuickBook, iProcure Entries, Quality Control

Industry

Business Consulting and Services

Description

Project Description: The U.S. President’s Malaria Initiative (PMI) Evolve Project was awarded to Abt Global on December 19, 2022. The purpose of this contract is to support PMI with the planning, implementing, and monitoring of life-saving malaria vector control programs, including insecticide-treated net (ITN) distribution, indoor residual spraying (IRS), and essential entomological monitoring required to make vector control decisions and monitor threats. The Opportunity Under direction of the Finance and Administrative Manager, the Procurement Officer will be responsible for all aspects of the procurement process in support of project activities. S/he will coordinate with multiple project stakeholders to procure goods and services domestically and internationally and work closely with the Finance and Administration Manager and technical managers to ensure proposed procurements are consistent with the USG approved annual budget and compliant with Abt’s policies and procedures. The Officer will collaborate with other teammates to monitor contracts, verify delivery of materials, and track vendor payments. Core Responsibilities Collaborate with Global Support Team to initiate international procurements. In collaboration with COP and/ F&A manager, process customs clearance and liaise with USG on tax waivers, as needed. Develop procurement strategies including how to manage the volume of procurements, create a procurement timeline, etc Develop, maintain, and update on a regular basis a procurement tracker for all ongoing and new procurements to provide visibility into on-going purchases Draft, issue, and review request for quotes (RFQs) In collaboration with technical teams, obtain and review product specifications or scope of work for services; ensure that specifications and scopes are clear, objective and complete. Draft or review purchase orders and local consultant agreements for execution Facilitate the review and evaluation of bids, ensuring participation of relevant technical staff and consistency with evaluation criteria Prepare bid matrix and source selection memorandum (when required) which includes competition process, names of evaluators and adequate justification for award recommendation. Work with technical team to prepare justification for non-competitive procurement for sole or single source Convene a procurement evaluation committee when needed and serve as non-voting chairperson to ensure integrity of the selection process and selection is consistent with basis of award and evaluation factors in RFQ. Conduct and document vendor pre-qualifications for repetitive purchases such as lodging, catering services, office supplies, water, vehicle service; when practical, prepare master service agreements in consultation with Abt Home Office. Conduct standard orientation to staff about how procurement function operates and their role in any purchase Ensure that procurement files are complete and audit ready as soon as the procurement process is complete; Develop a system to check completeness of procurement files using Home Office provided procurement checklist Develop standards for filing and handling of procurement documents. Work with the home office procurement department and back stop team to obtain requisite approvals. Enter procurement transactions into QuickBook and iProcure entries Document all correspondence with vendors and maintain comprehensive procurement files. In collaboration with warehouse manager or other technical lead, ensure that quality control is performed when receiving materials and that any inconsistencies with the original order are noted before payment. Other duties as assigned. Minimum qualifications Bachelors + 5 years, Masters + 3years and PhD + zero years of experience Preferred qualifications Bachelor’s degree in Logistics, Business, Management, Administration, or another relevant field. At least 5 years’ experience with USG and/ international development programs Knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is desirable. Possess at least UNDP CIPS level 3 certification or equivalent certification in procurement and supply management, preferred. Excellent management, organizational, computer (especially excel), and writing skills. Fluent in English. What We Offer We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development. Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply. Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment. Minimum Qualifications Bachelor’s Degree + Five years of relevant experience, or Master’s Degree + Three years of relevant experience, or PhD Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply. Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.

Responsibilities

The Procurement Officer will manage all aspects of the procurement process, coordinating domestic and international purchases of goods and services in compliance with USG budgets and Abt policies. Key duties include developing procurement strategies, drafting RFQs, facilitating bid evaluations, monitoring contracts, and ensuring procurement files are complete and audit-ready.