Procurement Officer at Asian Development Bank

, , -

Full Time

Start Date

Immediate

Expiry Date

01 Jan, 26

Salary

0.0

Posted On

03 Oct, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Contract Management, Project Preparation, Risk Assessment, Compliance, Strategic Planning, Consultant Recruitment, Team Collaboration, Critical Thinking, Report Writing, Training Development, Mentoring, Capacity Building, Performance Metrics, Policy Development, Stakeholder Engagement

Industry

International Trade and Development

Description

Join Our Mission to Foster Prosperity in Asia Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region. Organizational Setting and Reporting Relationship The position is assigned to the Procurement Division (PFP) within the Procurement, Portfolio and Financial Management Department (PPFD). PPFD's responsibilities include project-related financial management, consultant recruitment, Executing Agency procurement reviews, project implementation, portfolio management and project performance management. In addition, our teams are involved in several initiatives improving ADB's performance with respect to procurement planning, project implementation, procurement oversight and capacity development. The position will report to a Procurement Specialist, PFP and have matrix reporting to Country Director, IRM. Your Role As a Procurement Officer, you will work closely with other members of the PPFD Procurement Specialist assigned to the Resident Mission and with Procurement Sector Teams in Headquarters and engage proactively with Executing and Implementing agencies (EAs/IAs) of the Borrower, Resident mission and Sector Groups staff, engaged consultants and other partners on all procurement-related aspects of the sector portfolio, to facilitate the successful formulation, processing, administration and monitoring of ADB-financed loan, grant, and technical assistance (TA) projects. You will Be a procurement expert in a PPFD Procurement Team. Contribute to the country, sector and agency procurement risk assessment reviews. Contribute to and/ or lead the strategic procurement planning process for investment projects Under the supervision of the Procurement Specialist and/ or Procurement Sector Specialist undertake the transactional review of multiple procurement documents, including bidding documents, bid evaluation reports, and recommendations for contract award for goods, works, nonconsulting and consulting services. Provide advice on compliance with ADB Procurement Policy: Goods, Works, Nonconsulting and Consulting Services (2017, as amended from time to time), and Procurement Regulations for ADB Borrowers (2017, as amended from time to time). Support the procurement aspects of the project preparation documents, review and comment on the bidding documents and evaluation reports and consolidate comments, requests for clarifications and/or revisions and draft the relevant sections of the electronic procurement approval form (ePAF), for approval by the relevant delegated authority. Support the EA/IAs in preparing various procurement documents to ensure full compliance with ADB's procurement guidelines and financing agreements. Support Sector Group and Regional Departments in processing and administering TA, support consultant recruitment process. Support loan/grant/TA and participate in processing missions in preparing the strategic procurement planning report and procurement plan, reviewing contract packaging, and discussing with EA/IAs to support project processing, implementation, and other consultation missions. Within delegated authority, review and endorse/ approve procurement transactions. In discussion with the Procurement Specialist, escalate complex matters where it is agreed that they need to be addressed at a higher organizational level. Where assigned, support other non-project-related procurement initiatives led by PPFD, including organization and participation in business opportunities fairs and seminars, internal policy development activities, creation of knowledge products, participation at procurement events. Where assigned, assist with key government partners for technical assistance on procurement policy reform and capacity building. Help develop training materials and case studies and in conducting procurement training to Sector Group, Regional Departments, EA/IAs, engaged consultants etc. Contribute to the achievement of corporate targets, including by supporting PPFD and Sector Group in meeting its obligations to management around procurement metrics. Provide mentoring and coaching to less experienced procurement staff. Compile and maintain key procurement metrics covering performance indicators in the sector assigned. Perform any other assignments and reflected in the your workplan. You will need: Bachelor's degree preferably in engineering, law, business administration or related discipline; preferably with advanced training in public procurement or relevant fields. At least 8 years relevant experience in project preparation, processing and implementation with experience in procurement and contract management related to infrastructure and consultant recruitment; and at least 4 years of supervisory experience. Experience with ADB or similar multilateral development bank's procurement policies, regulations, guidelines and procedures, and anticorruption policies. Excel in managing diverse workload within general schedule of work, instructions and standardized practices. Demonstrate critical thinking skills and ability to identify issues and appropriate actions. Ability to liaise with counterparts effectively and work collaboratively as a constructive team member. Proficiency in expressing ideas in both spoken and written (including report-writing) formats in English. Please refer to the link for ADB Competency Framework for TL5. Benefits ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience. Housing and education allowance (if applicable) Expatriate benefits (if applicable) Retirement plan Medical and health benefits Paid leave (including parental) Life and other insurance plans Staff development Additional Information This appointment is open to internal and external applicants. This opening is a local staff position. It is open only to nationals and permanent residents of Indonesia. This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment. About Us Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030. ADB only hires nationals of its 69 members. To view ADB Organizational Chart, please click here. ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Visit ADB Careers FAQ for more information.

Responsibilities

As a Procurement Officer, you will be responsible for facilitating the successful formulation, processing, administration, and monitoring of ADB-financed projects. You will also provide advice on compliance with ADB Procurement Policy and support various procurement-related initiatives.