The Procurement Officer / Engineer is responsible for the acquisition of materials and services essential for project success. This role involves supplier pre-qualification, vendor negotiation, purchase order management, and ensuring timely and cost-effective procurement in alignment with project requirements and budgets.

Responsibilities:

Supplier Management:

• Request pre-approval and pre-qualifications of suppliers and subcontractors for consultant approval.

• Source and evaluate new suppliers for materials not available within the existing supplier base.

• Manage and maintain relationships with suppliers to ensure consistent supply and material availability.

Procurement Process:

• Send material inquiries to vendors based on project requirements.

• Negotiate pricing, terms, and delivery timelines with suppliers.

• Prepare a comparison sheet to compare price, delivery timelines, brand quality, payment terms, and specifications.

• Select the most suitable suppliers based on factors such as quality, cost-effectiveness, and reliability.

Purchase Order Management:

• Create, issue, and track purchase orders.

• Obtain recommendations from project and technical managers to proceed with the purchase order. Secure PO approval from management.

• Share approved PO with supplier to ensure materials are delivered as per the project schedules and specifications.

• Track and monitor orders to ensure timely delivery and quality control.

Quality and Compliance:

• Cross-check the delivery notes and LPOs to verify the correct quantities and materials received.

• Arrange the collection of urgent materials needed on site.

• Control material costs with project budgets and bill of quantities, ensuring all procurement activities align with financial budgets and project specifications.

• Work closely with the accounting and site operations departments to ensure a smooth procurement process.

• Evaluate supplier performance and processing and prepare weekly report for management.

• Maintain accurate records of procurement transactions for auditing and compliance purposes.

Requirements:

Qualifications:

• Bachelor’s degree in engineering, business administration, supply chain management, or procurement.

• 3+ years of experience in procurement within UAE construction industry.

• Proven experience in material sourcing, supplier negotiation, and cost management.

Skills & Abilities:

• Good negotiations skills for supplier management.

• Good analytical skills to evaluate suppliers, pricing, and manage procurement budgets effectively.

• Good communication and collaborative skills with project teams and suppliers.

• Ability to prioritize tasks to meet project schedules and deadlines.

• Good attention to detail in procurement processes.

• Effective problem solving to address procurement challenges.

The Senior Procurement Officer is responsible for leading sourcing, negotiation, and procurement activities, ensuring cost-effective and timely acquisition of goods and services that meet Dhofar Global’s operational and quality requirements. This role focuses on managing supplier relationships, overseeing high-value contracts, and ensuring compliance with UAE/GCC regulations. Unlike a Procurement Officer, this role carries greater accountability for supplier performance, procurement strategy execution, and mentoring junior staff.

DUTIES & RESPONSIBILITIES

Procurement & Sourcing

• Lead end-to-end procurement cycles, from requisition to contract closure.

• Handle high-value and complex purchases, particularly for FMCG, chemicals, hygiene products, and dispensers.

• Conduct market intelligence and supplier benchmarking for cost competitiveness.

Supplier Management

• Identify, qualify, and develop new suppliers, both local and international.

• Negotiate long-term agreements, focusing on pricing, delivery, payment terms, and service levels.

• Conduct periodic supplier audits, performance reviews, and risk assessments.

Contract & Compliance Management

• Draft, review, and manage supplier contracts, ensuring compliance with UAE/KSA regulations.

• Ensure all imports adhere to ESMA, SASO, and GCC regulatory standards.

• Maintain accurate procurement documentation for audits and legal compliance.

Inventory & Demand Planning Support

• Coordinate with Warehouse and Demand Planning teams to maintain optimal stock levels.

• Anticipate shortages and initiate replenishment in line with forecasts.

• Support new product registration and supplier onboarding processes.

Financial & Cost Control

• Monitor procurement budgets and contribute to annual cost-saving targets.

• Identify cost reduction opportunities without compromising quality.

• Provide accurate spend analysis and supplier cost reports to management.

Reporting & Analysis

• Generate weekly and monthly reports on procurement KPIs: supplier OTIF, lead time adherence, savings achieved.

• Present procurement insights and recommendations to senior management.

Team Support & Development

• Guide and mentor Procurement Officers and Assistants in daily activities.

• Provide training on supplier negotiations, compliance, and ERP usage.

• Act as deputy to the Procurement Manager in their absence.

Requirements:

JOB REQUIREMENTS

Academic Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, Procurement, Engineering or related field.

• Professional certifications: CIPS, CPSM, CPP, or CSCP strongly preferred.

Years of Experience

• 3-6 years in procurement/supply chain

• Proven GCC experience, ideally in FMCG, chemicals manufacturing, trading companies, or Facilities Management.