The Procurement Officer is responsible for processing the procurement of goods and services per standard operating procedures. He/She is primarily tasked in the timely and accurate place order of goods and services to meet internal and external customer requirements.

MINIMUM QUALIFICATION

• Graduate of a Bachelor’s degree in Business Administration or similar course
• With 2-3 years of experience in Purchasing preferably under a solar panel company
• Knowledgeable in canvassing and purchasing Engineering / EPC / Solar Panel Materials and various products and services for company operations.
• Knowledgeable in driving a 4-wheeled vehicle. He will be a driver if the need arises

TECHNICAL DUTIES:

• Process purchase requests in accordance to company policies and procedures
• Canvas various products and services (i.e. office supply, maintenance services, vehicle and equipment)
• Assist management with vendor evaluations
• Analyze price proposals, financial reports, and other information to determine reasonable prices.
• Assist in sourcing, selecting and negotiating for the best purchase package in terms of quality, price, terms, warranty, deliveries and service.
• Coordinate with requisitioner in terms of all relevant aspects of request to ensure accurate purchase.
• Coordinate with suppliers to ensure timely delivery.
• Meet with vendors to discuss defective or unacceptable goods or services.
• Source new suppliers as needed
• Book flights for personnel and managers as instructed.
• Ensure Purchasing Section’s compliance with Quality Management System standards and requirements.
• Conduct on-site visits as needed.
• Pick up items as needed
• Source bidders for company assets for sale/disposal
• Perform other job-related duties, as needed.

ADMINISTRATIVE DUTIES:

• Evaluate and monitor vendor contracts (ensure that vendors and supplies comply with terms and conditions and determine if changes are needed).
• Maintain and review records of items bought, costs, deliveries, product performance, and inventories.
• Ensure all transactions’ records are processed, liquidated, filed in time.
• Maintain updated records of accredited suppliers, purchase orders, canvas sheets and all other purchasing related documents.
• Coordinate with stock custodian to obtain / replace office supplies (e.g., writing pads, pens, copier / scanner cartridges), tools, etc., as needed.
• Conduct supplier performance evaluation and make recommendation
• Update and safekeep Quality Records Masterlist, Externally generated documents and QMS related documents and records in a department level.
• Implement proper file management in his own section
• Ensure documents of external origin are coordinated with DDC for registration and control purposes.
• Prepare a summary report of all requisitions made per month.