OVERVIEW:

We are seeking a Procurement Officer (Business Professional Level 3) who will be responsible for planning, negotiating, awarding and administering subcontracts and purchase orders for professional and technical services, commercial items and specialized materials, equipment and/or commercial services with medium to high levels of complexity and value and independently providing procurement services and support for Laboratory customers. These responsibilities also include the following: pre-procurement planning with customers, pre-proposal conferences, facilitating concurrent reviews, leadership of subcontract negotiations, participation on process improvement teams, award of evaluated, best-value procurements, cost-type and cost-share subcontracts, and subcontract closeout. This position will focus on administering and managing subcontracts for services and equipment, with an emphasis on providing a high level of professionalism and customer services. Examples of subcontracting efforts the candidate will manage are leading competitions for large first-of-a-kind equipment purchases, professional and consulting services, etc.
This position resides in the Contracts Division in the Business Services Directorate, in support of the Isotopes Science and Enrichment Directorate at Oak Ridge National Laboratory (ORNL).

BASIC QUALIFICATIONS:

• A BS/BA degree and 5-7 years of relevant contracts administration, procurement, or related experience.
• The candidate must possess the ability to function in a fast-paced environment requiring a high degree of accuracy.
• Must be customer service oriented with the ability to communicate effectively with a diverse laboratory population.
• Excellent attention to detail and well-developed written and oral communication skills.
• Requires proficiency in PC Microsoft Office, word processing, spreadsheets, and databases, such as Excel, Access, Adobe Acrobat and Word.
• Must possess the ability and willingness to work effectively as a member of a team, as well as independently, as required.

PREFERRED QUALIFICATIONS:

• Customer service oriented with the ability to communicated effectively with a diverse laboratory population
• Excellent written and oral communication skills, and able to work effectively with a variety of individuals at all levels or ORNL and government organizations.
• Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory.
• Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.
• Position requires working knowledge of ORNL/DOE procurement regulations and policies and procedures.
• Must be familiar with government procurement terminology.
• Experience applying and demonstrating procurement knowledge in solving a wide range of complex problems. Learning to lead and manage complex projects for Laboratory customers.
• Working knowledge of FAR, DEAR and/or DOE procurement regulations, policies, and procedures.

SPECIAL REQUIREMENTS:

• Q Clearance: This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.

• Reviews requisitions and specifications to ensure adherence to Department of Energy (DOE) prime contract requirements, as well as ORNL and Contracts Division policies and procedures.
• Develops and maintains accurate and complete files according to division and company procedures.
• Acts as the primary point of contact for all functions related to each award. Coordinates award activities with appropriate parties (Customers, Receiving, Requisitioners, Accounts Payable, Materials Clerks, Legal, Property, etc.).
• Uses considerable discretion and judgment to develop best approach to solution based on accumulated contracting experience and knowledge.
• Work is managed to ensure that assignments are completed.
• Supports one or more customers as fully competent staff providing a full range of procurement services.
• Manages larger-value subcontracts / Agreements.
• Occasionally trains, guides and mentors junior AMS staff.
• Fully competent with all standard procurement practices and procedures, as well as all relevant ORNL business systems.
• Possesses a fully competent professional level of knowledge and experience applying procurement practices and procedures, as well as a general knowledge of other business processes.
• Frequent interorganizational contacts and task lead role.
• Represents the Contracts Division in providing advice and acquisition solutions to problems associated with special customer projects or functions.
• Increasingly, participates on Management Reviews and leads Competitive Evaluation Teams.
• Coordinates with technical contact to develop pre-award source selection strategy and plans. Conducts detailed reviews (e.g., requisitions and specifications or statements of work).
• Provides quality customer service to both internal and external customers.
• Conducts market research for potential sources of services or supply.
• Determines appropriate contract type and the structure of solicitations and subcontracts for services, equipment, and/or material.
• Conducts competitive and noncompetitive bidding for requirements necessary to support various ORNL projects and operations. Competitive bidding may consist primarily of evaluating lowest price technically acceptable offers.
• Procurement evaluation system requires the ability to assemble information provided by evaluation team members including legal, compliance, cost/price analyst, etc. and write a report that will form the basis for selection and award.
• Leads routine price negotiations that may be required to meet ORNL objectives.
• Negotiates changes to subcontracts and purchase orders that may occur during the course of performance.
• Administers subcontracts and purchase orders through completion and closeout all types of subcontracts.
• Reviews subcontractor costs and prices, invoices, and schedules in order to maintain conformance to both program and contractual requirements.
• Reviews and interprets government and ORNL procurement policies, regulations and procedures. Basic knowledge and experience in applying procurement policies and procedures.
• Maintains strong commitment to the implementation and perpetuation of values and ethics.
• Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success.