Job Description

Roles & Responsibilities

• Support the full procurement cycle for materials, finishes, FF&E, joinery items, and subcontracted services.
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• Ø Source suppliers, obtain quotations, prepare comparison sheets, and issue purchase orders.
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• Ø Coordinate with suppliers to ensure timely delivery of materials to sit.
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• Ø Maintain procurement logs, registers, and documentation.
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• Ø Assist the procurement engineer and project teams with material approvals and compliance checks.
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• Ø Review BOQs, material schedules, and basic drawings to identify procurement needs.
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• Ø Prepare and send RFQs to approve suppliers and subcontractors.
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• Ø Conduct basic market research to identify new suppliers and pricing trends.
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• Ø Maintain and update the approved vendor list.
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• Ø Collect quotations and prepare commercial comparison sheets.
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• Ø Verify technical compliance with support from the procurement engineer or design team.
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• Ø Negotiate pricing, delivery terms, and payment conditions within assigned limits.
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• Ø Prepare and issue purchase orders after obtaining required approval.
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• Ø Follow up with suppliers on order confirmation, production status, and delivery schedules.
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• Ø Coordinate with project managers, QS, and site teams regarding material requirements and delivery timelines.
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• Ø Communicate with suppliers regarding sample submissions, approvals, and delivery updates
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• Ø Liaise with logistics teams for transportation, customs clearance (if applicable), and site delivery arrangements.
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• Ø Track deliveries and update procurement logs regularly.
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• Ø Ensure materials arrive on time and are in good condition.
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• Ø Report shortages, damages, or discrepancies and coordinate replacements.
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• Ø Maintain delivery notes, invoices, and related documentation.
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• Ø Ensure materials are delivered on time and in good condition.
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• Ø Arrange material samples, mockups, and technical submissions for approval.
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• Ø Ensure all materials comply with project specifications and approved samples.
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• Ø Support supplier performance evaluations based on quality, delivery, and pricing.
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• Ø Maintain organized procurement files (RFQs, quotations, POs, delivery notes).
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• Ø Update procurement schedules and logs daily or weekly.
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• Ø Prepare weekly procurement status reports for management and project teams.
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• Ø Assist in preparing cost tracking sheets and budget updates.
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• Ø Recommend suppliers for approval to the procurement engineer or manager.
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• Ø Initiate procurement processes (RFQs, follow-ups, PO drafts).
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• Ø Issue purchase orders within approved financial thresholds.
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• Ø Select suppliers from the approved vendor list for RFQs.
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• Ø Coordinate directly with suppliers on delivery schedules and logistics
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• Ø Maintain and update supplier databases and procurement log.
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• Ø Recommend new suppliers for prequalification
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• Ø Escalate procurement delays, risks, or cost issues to the procurement engineer or manager

Desired Candidate Profile

• Diploma or bachelor’s degree in engineering, business administration, supply chain management, procurement. Ø 2–5 years of experience in procurement within interior fit-out, joinery, construction & FF & E. Ø Proficiency in MS Office, especially Excel (comparison sheets, logs. Ø Strong knowledge of UAE suppliers and market pricing. Ø ERP/Procurement software proficiency (SAP, Oracle, Odoo, or similar). Ø Basic understanding of fit-out materials (wood, joinery, gypsum, metal, glass, flooring, paints, FF&E). Ø Ability to read and interpret BOQs, material schedules, and simple drawings. Ø Supplier sourcing and quotation management for local and international vendors. Ø Preparation of RFQs, comparison sheets, and purchase orders. Ø Knowledge of procurement cycles (RFQ → Quotation → PO → Delivery). Ø Understanding of UAE market pricing and common suppliers. Ø Logistics coordination for deliveries, pickups, and follow-ups. Ø Document control for procurement files, logs, and register. Ø Basic cost awareness to support budget control and cost-saving initiatives. Ø accuracy in quotations, POs, and documentation. Ø ability to handle multiple procurement tasks simultaneously. Ø clear coordination with suppliers and internal teams. Ø supporting procurement engineers, QS, and project teams. Ø handling delivery issues, shortages, or supplier delays. Ø clear coordination with design, QS, project managers, and suppliers Ø Strong analytical, communication, and coordination skills. Ø transparency and fairness in supplier dealings.

Employment Type

• Full-time