Procurement Officer at SCI Career Site

, , Indonesia -

Full Time

Start Date

Immediate

Expiry Date

11 Feb, 26

Salary

0.0

Posted On

13 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement Management, Supply Chain Support, Vendor Engagement, Market Analysis, Compliance, Documentation, Communication Skills, Organizational Skills, Microsoft Excel, Microsoft Word, Payment Processing, Audit Participation, Inventory Management, Donor Requirements, Prioritization, Team Coordination

Industry

IT Services and IT Consulting

Description

Procurement Officer Role of Purpose: The Procurement Officer is responsible for delivering effective, compliant, and timely supply chain support for non-programmatic (operational) procurement processes. This role ensures that Save the Children Indonesia’s operational supply needs are met in a cost effective and efficient manner, in accordance with organization standards and donor requirements. The role works closely with Business Support, TDU, safety & security, and support staff to ensure the smooth running of daily office operations. What You will do: Non-Programmatic Procurement Management: Coordinate and manage end-to-end procurement of goods and services for operational purposes. Ensure procurement activities are completed in line with organization Policy and donor regulations. Obtain competitive quotations, prepare bid analysis, and ensure appropriate authorization levels are met. Work closely with finance to ensure timely and accurate payment to suppliers. Track and report on procurement status, lead time, and delivery issues to internal stakeholders. Compliance and Documentation: Ensure that all procurement documentation is properly filed (both hard and soft copies) and audit ready. Adhere to organization internal controls and procurement thresholds. Participate in internal/external audits and provide relevant supply chain documentation as required. Report any suspected fraud, irregularities, or non-compliance in procurement processes. Vendor and Market Engagement: Monitor local market trends, pricing, and availability of goods and services to support informed procurement decisions and ensure value for money. Support the registration, prequalification, and periodic evaluation of suppliers to build a reliable vendor database that meets program needs and compliance standards. Establish and sustain professional communication with vendors and service providers to ensure responsiveness, transparency, and adherence to agreed terms and delivery timelines. In collaboration with the Supply Chain Operations Coordinator and program team, assess vendor performance based on quality, reliability, pricing, and compliance. Promote fairness and transparency by ensuring that all vendor interactions follow organization code of conduct, procurement ethics, and anti-bribery standards, and immediately report any suspected violations. Coordination and Reporting: Coordinate closely with program teams to ensure procurement is aligned with implementation needs and schedules. Maintain and regularly update a procurement tracker and procurement plan. Provide timely procurement status reports to the Supply Chain Operations Coordinator and Program Managers. Work closely with the finance team for timely payment processing and budget reconciliation. What We need: Essential Bachelor’s degree in logistics, business administration, or relevant field; or at least 2–3 years of experience in procurement, supply chain, or logistics, preferably in an NGO or similar setting. Solid understanding of procurement procedures. Strong organizational and communication skills. Proficient in Microsoft Excel, Word, and email applications. Proven ability to prioritize tasks and meet deadlines under pressure. Desirable Knowledge of donor procurement requirements. Experience in inventory management systems. Previous experience with SCI or familiarity with its systems and standards. Fluency in English and Bahasa Indonesia. Location: Jakarta Save the Children encourages qualified candidates to apply regardless of religion, race, gender, sexual orientation, or disability.

Responsibilities

The Procurement Officer is responsible for managing end-to-end procurement processes for operational needs, ensuring compliance with organizational policies and donor regulations. This role involves coordinating with various teams to facilitate smooth daily operations and timely supplier payments.