1. JOB PURPOSEThe Procurement Officer will be responsible for managing the complete procurement cycle for piping, structural steel, welding consumables, gases, fabrication consumables, and other project-related materials and services required for MQ Pearl Engineering LLC's fabrication activities.The position requires strong vendor development, commercial negotiation, purchasing, supplier coordination, expediting, quality-document follow-up, material traceability, and delivery management skills.The Procurement Officer shall ensure that all materials and services are procured from approved/acceptable suppliers, meet project specifications and QC requirements, are delivered within the required schedule, and are purchased at commercially competitive prices.2. KEY RESPONSIBILITIESA. Procurement Planning & Requirement Review * Review approved Material Requisitions (MR), Purchase Requisitions (PR), BOQ, MTO, drawings, specifications and project requirements before initiating procurement.

• Identify the required:
• Material specification
• Material grade/MOC
• Size and thickness
• Quantity
• Applicable standards
• Delivery requirements
• Inspection requirements
• Required quality documents
• Coordinate with Estimation, Projects, Fabrication, Planning, QA/QC and Stores departments to understand material requirements and priorities.
• Prepare and maintain a Procurement Schedule / Procurement Tracker for each project.
• Identify long-lead materials and initiate procurement sufficiently in advance.
• Ensure procurement activities are aligned with project fabrication and delivery schedules.

B. Vendor Development & Supplier Management * Develop and maintain a reliable database of suppliers for:

• Structural steel
• Piping materials
• Plates and sections
• Pipes, fittings and flanges
• Welding consumables
• Industrial gases
• Bolting and fasteners
• Fabrication consumables
• NDT services
• Hot-dip galvanizing
• Painting/coating
• Other project-related materials and services
• Identify new suppliers capable of meeting Oil & Gas / ADNOC project requirements.
• Maintain an updated Approved/Qualified Vendor List (AVL/QVL) as applicable to project requirements.
• Develop alternative sources to minimize supply-chain risks and dependency on a single supplier.
• Maintain professional long-term relationships with key suppliers.

C. Obtain competitive quotations from multiple suppliers whenever practical. * Evaluate quotations commercially and prepare Commercial Bid Comparison / Vendor Comparison.

• Escalate significant price variations and commercial risks to management before PO placement.
• PURCHASE ORDER & COMMERCIAL DOCUMENTATION
• Prepare Purchase Orders based on approved quotations and commercial terms.
• Ensure PO terms and conditions accurately reflect the agreed quotation and project requirements.
• Obtain the necessary internal approvals before issuing POs.
• Maintain complete procurement records for audit and project documentation.
• QUALITY & TECHNICAL DOCUMENT CONTROL

The Procurement Officer shall be responsible for coordinating with suppliers to ensure that all required QC/QA documentation is received and submitted to the QA/QC team.Required documents may include, as applicable:

• Material Test Certificates (MTC)
• EN 10204 Type 3.1 certificates
• Mill certificates
• Certificate of Conformity (CoC)
• Manufacturer's Certificate
• Heat number / batch number details
• Chemical composition
• Mechanical test results
• Dimensional inspection reports
• Third-party inspection reports
• Welding consumable certificates
• Batch certificates
• SDS/MSDS
• Manufacturer data sheets
• Technical datasheets
• Test reports
• Calibration certificates
• Galvanizing certificates
• Paint/coating certificates
• Packing lists
• Country of Origin Certificate
• Warranty certificates
• Other project-specific quality documents

Specific Responsibilities * Communicate project-specific QC documentation requirements to suppliers before order placement.

• Follow up with suppliers to ensure documents are submitted before or along with material delivery, as required.
• Coordinate with QA/QC for document review and approval.
• Ensure discrepancies in certificates or documentation are corrected by suppliers.
• Ensure material heat numbers, batch numbers and certificates are properly traceable to the supplied materials.
• Prevent receipt of materials without the required documentation unless formally approved by management/QA/QC.
• Maintain proper records of all supplier quality documents.
• MATERIAL EXPEDITING & DELIVERY FOLLOW-UP
• Monitor all open Purchase Orders on a regular basis.
• Follow up with suppliers regarding:
•