PROCUREMENT SENIOR COORDINATOR

Accounting — St. Louis, Missouri
McCarthy Holdings, Inc. (McCarthy), is the holding entity for McCarthy Building Companies, Inc., the oldest privately-held national construction company in America, and Castle Contracting. McCarthy provides the crucial business infrastructure for these entities and connects the day-to-day operations to ensure seamless operations across the business. Repeatedly honored as a great place to work and healthiest employer, McCarthy is a 100 percent employee-owned company.
At McCarthy, we are committed to sustaining a culture that delivers great experiences for everyone. This begins with developing high-performing individuals and teams through our award-winning learning and development programs, best-in-class Total Rewards benefits, and our inclusive culture aligned with our core values: Genuine; We, Not I and All In.
How do McCarthy partners define our culture?
We Live Our Core Values. We do whatever it takes to deliver on our promises with honesty and integrity.
We are Employee Owned. We are personally invested in supporting the success of the business.
We Feel Like a Family. We value genuine connections and help each other succeed in an inclusive environment.
We are Builders. We respect the work we do and everyone who helps make it happen safely.

POSITION SUMMARY

The Procurement Senior Coordinator plays a critical role in supporting national procurement efforts, project teams and suppliers to resolve discrepancies in invoicing, managing relationships, and supporting issue resolution.

QUALIFICATIONS

• Minimum 5 years experience in an accounting related role, preferably accounts payable.
• Must have a strong understanding of all aspects of AP processes and systems. This includes invoicing processing, correcting overpayments, processing credit memos, tax exempt certificates, supplier setup, and payment settings. Also, the ability to navigate and use system applications such as imaging tools, uploads, and reporting tools.
• Must be able to work with project staff regarding billing issues with national suppliers. Be the key point of contact with national supplier AR/AP teams. Be able to bridge potential knowledge gaps and train project teams on AP best practices.
• Work independently. Ability to identify projects/persons who may need assistance due to outstanding invoice balances. Ability to manage all aspects of various national supplier accounts such as Amazon, UPS, FedEx, and magazine subscriptions. Be the first point of contact with those national account managers to manage the accounts and relationships. Be able to prioritize workload.
• Ability to identify ways to improve processes and outcomes. Identify ways to resolve disputes between project teams and suppliers regarding billing/invoicing. Identify source of user account issues and resolutions. Identify ways to maximize our relationship and incentives with national suppliers. Ability to identify when to pull in others as needed to resolve issues.
• Be able and willing to adjust to changes in role and scope as the team evolves.
• Understand impact of GL entries, PO’s, AP, journal entries, equipment classifications, and regional equipment transfers.Proficient in MS Excel.
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  McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

• Invoice reconciliations for national suppliers:
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• Identify outstanding invoices via supplier online portals, McCarthy reports and national supplier AR teams and reports. Prioritize which suppliers and projects to tackle first

• Coordinate resolution of outstanding invoices and credits with project teams and national suppliers
• Train project staff on invoice/credit processing
• Process/route invoices and credit memos as needed
• Obtain and provide tax exempt certs to suppliers when needed to resolve tax issues
• Manage various national supplier relationships and account administration:
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• Set up and term employees on Amazon, UPS, and FedEx, Business Journal and ENR

• Address and resolve any issues that arise and pull in other depts as needed
• Lead regular meetings with National supplier account managers to review accounts and determine ways to leverage and maximize our relationship.
• Coordinate with AP to update national supplier’s system setup
• Invoice processing:
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• National Yard and fleet payments

• Monthly regional fleet invoice allocations
• Rebate check allocations
• Pulling supplier payment data
• Occasional usage/journal entry input
• National Yard G&A review and corrections