Procurement Specialist (Critical Forest Biomes General) at The Nature Conservancy United States

, , Guatemala -

Full Time

Start Date

Immediate

Expiry Date

25 Apr, 26

Salary

0.0

Posted On

25 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement Process, Contracts Management, Subcontracts Management, Request for Proposals, Attention to Detail, Problem-solving, Communication Skills, Time Management, Database Management, Business Writing, Editing, Proofreading, Organizational Skills, Customer Service, Confidential Information Handling, Multi-disciplinary Team Collaboration

Industry

Non-profit Organizations

Description

Location: Guatemala What We Can Achieve Together: In alignment with our mission, we are excited to announce a pivotal opportunity within our organization: Procurement Specialist. This role is integral to support the successful implementation of the "Guatemala's Critical Forest Biomes: Ensuring Benefits for the Well-being of Local Communities and the Ecosystems of the Maya Forest" project, funded by the Global Environment Facility (GEF) through the International Union for Conservation of Nature (IUCN). The Procurement Specialist must be base in Guatemala. TNC has been working in Guatemala since the mid-1980s, with over 30 years of experience in conservation and sustainable development. Our efforts have focused on conserving the remaining forests, restoring degraded landscapes, and promoting sustainable management models for natural resources. The Procurement Specialist works closely with the Project Coordinator, Certified Contracts Specialist (CCS), project managers, legal, operations, and grants teams to source and purchase goods and services efficiently while complying with TNC and donor requirements; responsibilities include disseminating Terms of Reference, advertising Requests for Proposals, collecting quotations, documenting the selection process, and assembling procurement packages for donor approval, as well as coordinating with the CCS to finalize contracts, tracking deliverables, processing contract payments, and ensuring full alignment with TNC and donor guidelines, while also preparing procurement plans, related reports, and maintaining comprehensive documentation throughout the procurement cycle. Contract type: Fixed-term for one year, with the possibility of renewal. Scope and Responsibilities: Responsible for developing procurement plans and reports, sourcing and purchasing goods and services, ensuring cost-effectivenes and quality. Responsible for getting donor prior approvals as required depending on type of purchase. Responsible for procurement management and controls including working with PM and CCS to get contracts signed, receive deliverables on time, process payments, Develops a strong understanding of TNC Purchasing, Grantee Due Diligence, and other procedures. Acts independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems. Demonstrates sensitivity in handling confidential information and manages agreements in accordance with TNC and donor standards. Maintains complete files for all procurement, agreements and provides accurate information to other departments (e.g., Grants Specialist) or staff members upon request. Other procurement related activities in coordination with his/her supervisor. Ensures support in compliance with TNC’s Code of Conduct, values, policies and procedures, and external, UICN, (donor/legal/IRS) requirements. We’re Looking for You: Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone to problem-solve and assist multiple task and areas of this project! Your ability to solve problems, handle complex negotiations, seek details, and manage your time efficiently to respond to the high demands of the project, will be crucial to the support of the success of this five-year project funded by the GEF through IUCN. If you have strong experience in contracts, subcontracts, request of quotations, public RfP, document selection process, attention to details, procurement process, contract payments, and working with a diverse, multi-disciplinary team and are committed to promoting sustainable management of natural resources, we want to hear from you. The ideal candidate should have exceptional problem-solving and communication skills to provide administrative, technical, and customer service support for financial/contracts and assisting in a variety of tasks. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team! What You’ll Bring: Associate's Degree in Accounting, social sciences degree or related field and 2 years' related work experience or equivalent combination. Experience in database management or producing reports, or in the use of automated systems or touch key calculator. Experience in procurement process, quotations requisitions, public RfP, contracts and subcontracts management. Experience in contract payments process. Experience in business writing, editing, and proofreading. Experience organizing time and managing diverse activities to meet deadlines. Experience performing one or more administrative processes. Experience working and communicating with a wide range of people and multiple teams Fluency in English and Spanish.. DESIRED QUALIFICATIONS Multi-lingual skills and/or multi-cultural experience appreciated. Strong attention to detail, accuracy in work product. Good oral and written communication skills. Excellent organizational skills, including the ability to establish priorities and meet deadlines. Ability to support to implement complex processes. Proven experience handling confidential information. Knowledge of current trends in the specific field. Ability to manage multiple tasks effectively. Excellent customer service skills and focus. Salary Information: Job Family: Finance & Accounting Internal Job Code: 520010 Salary Grade: 4 Who We Are: The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor. One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.” What We Bring: Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world! TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here. We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ. Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible. The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law. The successful applicant must meet the requirements of The Nature Conservancy's background screening process. Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings! TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line. The Nature Conservancy is a global environmental nonprofit working to create a world where people and nature can thrive. Founded in the U.S. through grassroots action in 1951, The Nature Conservancy (TNC) has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than a million members and the dedicated efforts of our diverse staff and over 400 scientists, we impact conservation in 79 countries and territories: 37 by direct conservation impact and 42 through partners. To conserve the lands and waters on which all life depends. Our vision is a world where the diversity of life thrives, and people act to conserve nature for its own sake and its ability to fulfill our needs and enrich our lives.

Responsibilities

The Procurement Specialist is responsible for sourcing and purchasing goods and services efficiently while ensuring compliance with TNC and donor requirements. This includes developing procurement plans, managing contracts, and maintaining comprehensive documentation throughout the procurement cycle.