Procurement Specialist at D & G Machine Products, Inc.

Westbrook, Maine, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Dec, 25

Salary

0.0

Posted On

19 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement, Purchasing, Administrative Support, Vendor Negotiation, Inventory Control, Data Analysis, Communication, Organization, Attention to Detail, Microsoft Office, ERP Software, Supplier Evaluation, Cost Savings, Process Improvements

Industry

Industrial Machinery Manufacturing

Description

Description D & G Machine Products, Inc., a Certified ISO 9001 & AS9100D Company with a Main Plant located in Westbrook and a Fabrication Plant located in Gorham, Maine, has been offering full-service Precision Machining, Fabrication, Painted and Assembled Machine Products for more than 50 Years. D&G Machine supplies several Nationwide Industries that include: Aerospace, Computer Chip Production, Defense Contracts, Medical, Power Generation, and Maine’s Paper Industry. D&G Machine employees have the opportunity to advance within the company after receiving valuable experience, as proven with a majority of our engineers and managers being promoted from the shop floor. JOB SUMMARY: The Procurement Specialist is responsible for supporting the Purchasing Manager with administrative and paperwork functions while also assisting with various aspects of the procurement process. This role involves preparing and processing purchase orders, maintaining accurate records, coordinating with vendors, and helping with supplier evaluations. In addition, the Procurement Specialist supports activities such as researching pricing, tracking deliveries, and resolving discrepancies to ensure procurement operations are accurate, efficient, and align with company goals. SUPERVISORY RESPONSIBILITIES: None ESSENTIAL JOB FUNCTIONS: Assists Purchasing Manager with daily procurement activities and special projects. Prepares, processes, and tracks purchase orders, invoices, and related documentation. Ensures that purchasing documents are complete, accurate, and include appropriate and reasonable terms and conditions. Ensures timely delivery of materials and services. Researches and communicates with vendors to obtain quotes, clarify details, and confirm deliveries. Works with vendors to negotiate volume and cash transaction discounts, and other available discounts. Maintains accurate procurement records and updates JobBoss system with current supplier, part, and order data, supplier quotes, and delivery schedules. Monitors order status, resolves discrepancies, and escalates issues to the Purchasing Manager as needed. Supports inventory control by tracking stock levels and alerting the team to potential shortages. Participates in supplier evaluations and contributes to vendor relationship management. Analyze basic purchasing data to identify potential cost savings or process improvements. Ensure procurement activities and documentation comply with company policies and standards. Requirements Associate’s or Bachelor’s degree in Business Administration, Supply Chain, or related field (or equivalent experience) preferred. 2+ years of experience in procurement, purchasing or administrative support. Strong organization skills and attention to detail, with the ability to handle multiple tasks. Proficiency in Microsoft Office Suite; experience with ERP or procurement software preferred. Effective communication and interpersonal skills for working with internal teams and external suppliers. Ability to work independently while supporting broader departmental goals. Experience in a manufacturing or customized job-shop environment. Familiarity with procurement best practices and vendor negotiation. Must pass a post-employment offer drug screen, physical, and background check. EEO STATEMENT D & G Machine Products, Inc. is committed to providing equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, creed, national origin, gender, disability, or any other characteristic protected by applicable law. A competitive salary and benefits package is offered, including: Medical Insurance Dental Insurance Vision Insurance Supplemental Insurance Short Term Disability (employer paid) Long Term Disability Group Life Insurance (employer paid) 401k with employer match Paid Time Off (PTO) Bereavement Leave 11 paid Holidays 15% Shift Differential Paid Tuition Reimbursement And much more!

Responsibilities

The Procurement Specialist supports the Purchasing Manager with administrative tasks and assists in the procurement process. Responsibilities include preparing purchase orders, maintaining records, coordinating with vendors, and ensuring timely delivery of materials.