Job Description: Procurement SpecialistJob SummaryWe are seeking a skilled and detail-oriented Procurement Specialist to manage purchasing activities and ensure the timely and cost-effective procurement of materials, products, and services. The role will be responsible for supplier coordination, quotation analysis, purchase order management, delivery follow-up, and maintaining strong supplier relationships while ensuring compliance with company procurement policies.Key ResponsibilitiesManage day-to-day procurement activities for materials, products, services, and operational requirements.
Review purchase requisitions and ensure procurement requirements are complete and properly approved.
Identify, evaluate, and onboard suitable suppliers in coordination with management.
Request and evaluate quotations, negotiate pricing, payment terms, delivery schedules, and other commercial conditions.
Prepare and process purchase orders in accordance with approved requirements.
Follow up with suppliers to ensure timely delivery and resolution of supply-related issues.
Monitor purchase orders, open orders, lead times, and delivery commitments.
Coordinate with warehouse, operations, finance, sales, and other departments to ensure procurement requirements are fulfilled.
Maintain and update supplier information, pricing, contracts, and procurement records.
Evaluate supplier performance based on quality, cost, delivery, responsiveness, and service levels.
Negotiate with suppliers to achieve competitive pricing and favorable commercial terms.
Identify cost-saving and process-improvement opportunities.
Monitor market trends, pricing changes, product availability, and supplier developments.
Ensure purchased materials and services meet specified quality and business requirements.
Resolve issues related to shortages, delays, incorrect deliveries, damaged goods, pricing discrepancies, and supplier invoices.
Coordinate with Finance and Accounts regarding purchase orders, invoices, payments, and supplier account issues.
Ensure procurement activities comply with company policies, approval procedures, and applicable regulations.
Support contract and agreement management with key suppliers.
Prepare procurement reports, spend analysis, supplier performance reports, and other MIS as required.
Maintain proper documentation for audits and management review.
Support periodic supplier reviews, negotiations, and procurement strategy initiatives.
QualificationsBachelor's degree in Procurement, Supply Chain Management, Business Administration, Commerce, or a related field.
3–6 years of experience in procurement, purchasing, sourcing, or supply chain operations.
Professional certification such as CIPS, CPSM, or equivalent is an advantage.
Experience with ERP/procurement systems such as SAP, Oracle, Microsoft Dynamics, or similar platforms.
Strong working knowledge of Microsoft Excel and procurement reporting.
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