JOB DESCRIPTION:

The Procurement Specialist/Manager is responsible for managing the acquisition of goods and services for the organization. This role involves sourcing suppliers, negotiating contracts, and ensuring that procurement activities are aligned with company objectives, timelines, and budgetary requirements. The Procurement Specialist/Manager plays a critical role in optimizing procurement processes, maintaining cost-efficiency, and ensuring the smooth and timely delivery of products or services.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in business, Supply Chain Management, or a related field.
• Proven experience (X+ years) in procurement or sourcing.
• Strong negotiation, communication, and interpersonal skills.
• Knowledge of procurement software (e.g., SAP, Oracle, or similar tools).
• Strong analytical and problem-solving abilities.
• Familiarity with industry regulations and best practices.

PREFERRED QUALIFICATIONS:

• Certification in procurement (e.g., CIPS, CPSM) is a plus.
• Experience with supplier relationship management.
• Understanding of international trade regulations and supply chain management.

PREFERRED SKILLS:

• Excellent communication and negotiation skills.
• Strong attention to detail and organizational abilities.
• Ability to work independently and manage multiple priorities.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Detail orientated, organized and can prioritize.

1. Supplier Management:

• Identify, evaluate, and select suppliers based on quality, cost, and reliability.
• Build and maintain strong relationships with suppliers and vendors.
• Monitor supplier performance and ensure compliance with contractual obligations.

1. Sourcing and Purchasing:

• Source and negotiate contracts for goods and services needed by the organization.
• Evaluate product specifications, quality, and price to ensure the best value.
• Develop and implement procurement strategies to meet operational and financial goals.

1. Contract Management:

• Ensure the CEO and COO are apprised of each negotiation
• Draft, review, and manage procurement contracts.
• Negotiate favorable terms and conditions to ensure cost savings and mitigate risk.
• Ensure compliance with legal and company standards in all procurement agreements.

1. Budget Management:

• Assist in preparing and managing the procurement budget.
• Track expenditures and ensure purchases are within budget constraints.
• Identify opportunities for cost savings and operational efficiencies.

1. Inventory and Supply Chain Management:

• Coordinate with internal teams to forecast material needs and ensure stock levels are maintained.
• Track order statuses and manage deliveries to ensure timely arrival.
• Address any supply chain disruptions and resolve issues as they arise.

1. Reporting and Documentation:

• Prepare and maintain accurate records of procurement activities, contracts, purchase orders received and communications.
• Generate reports on procurement performance, spend analysis, and supplier evaluations.
• Present recommendations for process improvements based on analysis of procurement data.

1. Compliance & Risk Management:

• Ensure compliance with legal, ethical, and regulatory requirements in all procurement activities.
• Evaluate and manage risks associated with procurement decisions.
• Stay up to date with changes in laws and regulations related to procurement.