Do you have experience managing contracts and using pay systems? Then apply to be our Procurement & Supplies Senior Assistant today!
Corporate staff
North Somerset
Hours: 30 Per Week
Contract: Fixed term until 30 June 2026
Salary: Hay 9 - £28,598 - £32,061 pro rata
Closing date: Midday 5 September 2025
Location: Police & Fire Headquarters, Portishead
Interviews: Week commencing 15 September 2025

SUMMARY OF ROLE

As our Procurement & Supplies Senior Assistant you will be responsible for the procurement of goods and services, in order to comply with our financial regulations and achieve value for money.
You will also manage Avon Fire & Rescue Service’s (AFRS) Purchase to Pay system to ensure that requests for goods and services are processed in a timely manner, are costed and coded correctly and adhere to our financial regulations and procurement policy. You will be the subject matter expert on the system, providing training to all levels of staff as required.
The working pattern is to be discussed with the hiring manager however there is some flexibility.

SOME OF THE THINGS YOU WILL BE DOING

• Carry out Contract Management, producing reports, arranging meetings and building relationships with stakeholders to ensure we are achieving best value and continuous improvement from our contracts.
• Manage our Purchase to Pay system.
• Organise quarterly spot checks and internal audit information.
• Maintain the Contracts Register, producing published reports for public scrutiny.
• Assess Key Performance Indicators, highlighting any discrepancies from agreed Service Level Agreements.
• Schedule essential maintenance and repair of kitchen appliances across the Service.
• Liaise with Technical Services and Central Stores in order to ensure Contract Management is effective and efficient. Raise any concerns to Suppliers as required.
• Have a key role during financial year end, liaising with staff at all levels, including budget holders and Finance.Carry out any additional responsibilities as reasonable and appropriate, as agreed with line manager

WITH EFFECT FROM JULY 2023 LEGISLATION WAS AMENDED TO ENABLE ALL FIRE & RESCUE SERVICES TO UNDERTAKE STANDARD DBS CHECKS FOR ALL EMPLOYEES. ALL JOB ROLES REQUIRE A STANDARD DBS CHECK, WITH CERTAIN DEFINED ROLES REQUIRING AN ENHANCED CHECK. THESE WILL BE RENEWED THROUGHOUT EMPLOYMENT.

Avon Fire & Rescue Service is committed to securing equality of opportunity. We welcome applications from all members of our community who are currently under-represented at Avon Fire & Rescue Service, particularly women, Disabled people and members of ethnic minority communities.