Procurement Support Specialist at C1

Hyderabad, Telangana, India -

Full Time

Start Date

Immediate

Expiry Date

26 May, 26

Salary

0.0

Posted On

25 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Extraction, Data Input, ERP Systems, Contract Maintenance, Vendor Portals, Purchasing, Receiving, Returns Management, Vendor Management, Customer Service, Accuracy, Promptness, Communication, Problem Solving, Prioritization

Industry

IT Services and IT Consulting

Description

C1 Company Overview C1: 1 Contact, 1 Connection, 1 Choice C1 is the foremost, single-source provider of advanced communications and data technology for business. That means if it's digital, we connect our customers to it -- from phone systems and hardware to computer networks, application development, managed solutions and more. And we're 100% passionate with designing, implementing, managing and supporting our customers' every need from end to end, so that they can focus on what they do best. So, when it comes to joining a team of IT and communications technology pros who are empowered to do what they do best, your best choice -- your #1 choice -- is C1. Overview Summary The Procurement Support Specialist position is responsible for assisting the Purchasing, Receiving, Returns and Vendor Mgt Teams. This support includes contract order maintenance, data extraction from Vendor Portals and input of data in C1 ERP Systems. The Purchasing & Vendor Mgt Departments are fast-paced environments that will require the candidate to act quickly and accurately. This individual will work directly with the Procurement Operations Team Lead. Responsibilities Essential Functions Obtains the Estimated Ship Date or ETA from Vendor portals based on the PO issued in GP. Records the ETA or ESD into GP at the line level of the Purchase Order in GP on a weekly basis for non-RPA and non EDI Vendors. Obtains the Start and End Dates of a Contract Entitlement if not provided on the Vendor invoice. Records the Start and End Dates of a Contract in the PO receipt form and on the GP Sales Order. Obtains the Tracking information and records this information into the PO Receipt screen – this is done daily. Obtains proof of delivery once HW is delivered and attaches to the GP PO. Monitors the Sales_Purchasing Mailbox for Vendor invoices that have not been received against the PO and forwards to the necessary RA/PA for review and receipt. Research the PO when it is not included on the Packing Slip by reaching out to the Vendor either on the portal or by sending an email to the Vendor to obtain the PO for the shipment. Additional Specific Duties and Responsibilities Attends vendor workshops to improve knowledge on new items Sets priorities taking into account short and long term needs of the business Qualifications Required Qualifications Performs detailed work related to customer service with good judgement, accuracy, and promptness Communicates effectively, follows and gives oral and written directions, interacts with the public in a helpful, courteous, and friendly manner Establishes and maintains effective working relationships Demonstrates sensitivity to, and respect for, a diverse population High School Diploma/GED Purchasing background desirable Desired/Preferred Qualifications Ability to think outside the box and problem solving skills Additional Information C1 BENEFITS* 401(k) Plan (35% employer match per dollar up to 10% employee contribution)* Medical Coverage (3 platforms: UnitedHealthcare, Reference Based Pricing includes comprehensive member advocacy; and Kaiser)* HSA with + Employer Contribution* In-vitro Fertility (treatment coverage)* Dental* Vision (2 plans: 12-month and 24-month frames allowance)* FSA Plans (Healthcare, Dependent care and Limited Purpose)* Pre-tax Commuter Plans* Employer-paid Life Insurance* Employer-paid Short + Term Disability* Long Term Disability (2 plans: Employer-paid and Self-paid with non-taxable claim payments) * Paid Parental Leave (4 weeks at 100%)* Employee Assistance Plan* Voluntary Life Insurance* Legal/ID Theft Plans* TeleHealth Options* Wellness via Omada Health (healthy living solution)* Travel Assistance* Business Travel Accident Coverage* Employer-paid Pet Telehealth* Accident Insurance* Critical Illness Insurance* Hospital Indemnity Insurance* Volunteer Time Off * On Demand Pay (Daily Pay) Work EnvironmentAbility to handle multiple priorities and demands in a fast-paced environment. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.Physical EnvironmentPhysical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.Other Duties/ChangesThis job description is not designed to cover or contain a comprehensive listing of all duties, responsibilities or activities that are required of a team member for this job. Duties, responsibilities and activities may change at any time with or without notice. At any point in time, the essential functions and primary duties associated with this position will be the principal, major or most important duties, responsibilities and activities that the employee is expected to perform as determined and directed by C1.EEO StatementC1 provides equal employment opportunities (EEO) to all team members and applicants for employment opportunities. All qualified applicants will receive consideration for employment, and all team members will be treated with respect to their employment, without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status. For further details please view the Equal Employment Opportunity Posters provided by OFCCP. http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htmNotice of E-Verify Participationhttps://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf Right to Workhttps://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

Responsibilities

The specialist will assist Purchasing, Receiving, Returns, and Vendor Management Teams by maintaining contract orders and extracting/inputting data from vendor portals into C1 ERP Systems. Key duties include tracking shipment ETAs, recording contract dates, obtaining tracking information, and monitoring mailboxes for unreceived vendor invoices.