Under the supervision of the Operations and Project Services Manager, you will be responsible for carrying out highly rigorous tasks to ensure the proper processing of purchase order receipts, in compliance with the Purchasing Protocol established by the Building division. You will also be responsible for supporting project management teams in tracking accounting commitments and equipment rentals on site.

REQUIREMENTS

• 2-4 years’ relevant experience;
• Willingness to develop skills in - Construction Procurement and Procurement.

SKILLS AND ATTRIBUTES:

Accounting technician.
Procurement technician.
Administrative assistant.

• Management of work orders and supplier invoices;
• Obtain and verify delivery notes for each project;
• Follow up receipt of work orders and invoices on the purchase order concerned, according to the Protocol in place;
• Ensure that invoiced rates respect the agreement established with the supplier, and notify the Buyer and/or the supplier when this is not the case;
• Collaborate with the responsible Buyer to adjust purchase orders;
• Follow up invoice approvals with the project teams under his/her responsibility, weekly;
• Ensure priority payment of supplier invoices critical to Operations, based on agreements established by Procurement;
• Generate supplier invoicing reports for project management teams, upon request;
• Concrete ticket management;
• Obtain all site and/or supplier delivery tickets attached to a concrete supply invoice;
• Validate that invoiced rates comply with the agreement established with the supplier;
• Enter concrete tickets into the Aggregates system, submit the entry report to the project management teams for approval, and submit the signed report to accounting for payment to the supplier;
• Equipment rental management;
• Monitor the status of equipment rentals in the site database;
• Update the database according to information received from the site;
• Follow up on the documentation required for each piece of rental equipment, with the worksite and/or the supplier, as the case may be;
• Notify Buyer of extended rentals on an ad hoc basis, so that Buyer can increase purchase order commitment accordingly.