Production Administrator at Greenwood Associates, Inc.

Niles, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Sep, 26

Salary

27.0

Posted On

25 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Records Verification, Compliance Auditing, Training Coordination, Administrative Support, Microsoft Office, ERP Systems, LMS Systems, Time Management, Interpersonal Communication, Problem-solving, Document Control, Process Improvement

Industry

Food and Beverage Services

Description

Description Greenwood Associates Inc. is a family owned and operated distributor of natural fruit and vegetable juice concentrates, purees, and essential oils, proudly serving the food and beverage industry since 1974. With over 50 years of experience, Greenwood provides high quality products, custom blending, packaging, and logistics solutions to customers across North America. Rooted in strong relationships and a people first culture, Greenwood values teamwork, accountability, and long-term growth. As a stable, multi generation business, we empower employees to make an impact, build lasting partnerships, and grow their careers in an environment that values integrity and collaboration. The Production Administrator reports to the Plant Manager and plays a critical role in supporting production operations by ensuring accuracy and compliance of records, facilitating and tracking employee training, and performing key administrative functions. This role helps maintain operational efficiency, regulatory compliance, and workforce readiness. This is an hourly, non-exempt position. Key Responsibilities 1. Records Verification & Compliance Review, verify, and maintain production records for accuracy, completeness, and compliance with company policies and regulatory standards Perform routine audits of production documentation Identify discrepancies, investigate issues, and coordinate corrective actions Maintain organized and accessible filing systems (digital and physical) Ensure timely documentation submission and adherence to record retention policies 2. Training Coordination & Tracking Facilitate onboarding and ongoing training programs for production staff Maintain and update training records and certification logs Track employee training compliance and notify leadership of gaps or upcoming expirations Schedule training sessions and coordinate with internal trainers or external vendors Generate training reports for management review and audits Support continuous improvement initiatives by identifying training needs 3. Administrative Support Provide day-to-day administrative support to production leadership Prepare reports, presentations, and production metrics as needed Manage schedules, meetings, and communication for production teams Assist with document creation, revision control, and document distribution Support internal and external audits by preparing required documentation Order and manage office and operational supplies 4. Process Improvement & Coordination Support initiatives to improve workflows, documentation processes, and data accuracy Collaborate with production, quality, and HR teams to ensure smooth coordination Assist in implementing new systems or tools related to records or training management Requirements Qualifications Education & Experience High school diploma or equivalent required; associate or bachelor’s degree preferred 2+ years of administrative experience in a production, manufacturing, or operations environment preferred Skills & Competencies Strong attention to detail and accuracy in record-keeping Excellent organizational and time management skills Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP/LMS systems is a plus Ability to manage multiple priorities in a fast-paced environment Strong communication and interpersonal skills Problem-solving mindset with a focus on process improvement Working Conditions Primarily office-based with regular interaction on the production floor May require standing, walking, and occasional lifting consistent with production environments What Does Success Look Like Accuracy and completeness of verified records Training compliance rates across production staff Timeliness of administrative deliverables Audit readiness and documentation quality Responsibilities are not limited to those above and will include tasks and functions not described. This document is not intended and shall not be construed as creating an employment contract, and the Company may revise job descriptions or titles at any time. Benefits Offered: Medical Dental Vision 401k Retirement Plan Life Insurance Disability Insurance Accident/Critical Illness Insurance Generous PTO Accrual Paid Holidays

Responsibilities

The Production Administrator ensures the accuracy and compliance of production records and manages employee training tracking. They provide administrative support to production leadership and assist in process improvement initiatives.