Production Coordinator at Infinity Marketing Team, Llc.

Culver City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Sep, 26

Salary

75000.0

Posted On

30 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Budget Support, Vendor Coordination, Expense Tracking, Time Management, Communication, Google Suite, Microsoft Suite, Monday.com, Slack, Event Planning, Logistics Management

Industry

Advertising Services

Description

Production Coordinator Department: Production Reports To: Production Director Location: Hybrid (3 days in-office in Culver City / 2 days remote) About Us Infinity Marketing Team (IMT) is an award-winning experiential marketing agency delivering high-impact events, tours, and brand activations for top-tier clients. We specialize in everything from stunning international conferences to buzz-worthy mobile marketing experiences. We Create. We Implement. We Show Results. Who We Want We’re seeking a Production Coordinator who’s detail-obsessed, deadline-driven, and thrives in fast-paced environments. You’re proactive, organized, and have a natural ability to keep things moving behind the scenes—on budget and on time. You don’t just support projects— you own your lane and contribute to the whole Top Qualities * Project Management & Budget Support * Own smaller projects end-to-end while simultaneously supporting senior leads on larger activations * Bring solutions to the table when flagging issues or pain points * Build meeting agendas and recap notes promptly (within 24 and 2 hours, respectively) * Set up and maintain project docs independently (Google Drive, Workbacks, Task Lists, Vendor Trackers) * Use tools like Monday.com and Slack to track progress and timelines * Creates POs, submits and tracks invoices, and ensures accurate expense coding with minimal oversight * Support team members with expense reports as needed Additional Responsibilities * Sources and coordinates vendors across categories: furniture, fabrication, uniforms, crafty, and more, while managing their briefs, deliverables, and payments independently * Assist in managing physical and digital assets across multiple markets * Independently handle elements like: * Premiums & rentals * Brand ambassadors & uniforms * Hotel blocks, travel itineraries, registration * Talent vetting, MiFis, F&B, shipping Qualifications * Bachelor’s Degree preferred * Excellent communication, writing, and time-management skills * Highly organized, self-motivated, and adaptable * Proficient in Google & Microsoft Suites * Experience with project management tools is a plus (e.g. Monday.com) * Willingness to travel up to 50% and work evenings/weekends when needed

Responsibilities

The Production Coordinator manages small projects end-to-end and supports senior leads on larger brand activations. Responsibilities include vendor sourcing, budget tracking, and coordinating logistics such as travel and talent vetting.