PRODUCTION & PROJECT COORDINATOR – NEWCASTLE (UK)

Mandylights is a global creative lighting and production design company with studios in the UK and Australia. We deliver immersive light artworks, large-scale installations, brand activations, and touring productions for audiences around the world.
We’re seeking a Production & Project Coordinator to join our Newcastle team. This is a full-time role at the heart of our operations—coordinating people, resources, schedules, and budgets to ensure our projects are delivered at the highest standard. While primarily office-based, some onsite work will be required.

• Coordinate crewing and allocate full-time, casual, and contract staff to projects
• Approve timesheets and support workload/leave planning with HR and the Head of Delivery
• Assist with recruitment—including advertising roles, interviewing, and onboarding administration
• Prepare and review production schedules, plans, budgets, and forecasts
• Book and manage resources such as equipment, freight, vehicles, contractors, hotels, and flights
• Coordinate project plans—timelines, milestones, deliverables—and track progress
• Generate reports on budgets, crew time, profit/loss, and budget vs actuals
• Maintain project documentation including contracts, quotes, permits, and client communications
• Act as a key point of contact for selected projects, ensuring clear communication with clients and stakeholders
• Work closely with the Australia-based Production Coordinator to balance workload and share resources
• Support workplace health & safety documentation (including project SWMS)