Production General Assistant

at  TOTO USA Inc

SUMMARY:

Provides variety of administrative support to Assistant Manager, Plant Manager, Director of Operations and other members of the Plant Staff as appropriate

QUALIFICATIONS:

• Skilled in typing, spelling, and grammar and (6) months of applicable general clerical experience
• Must also be detailed oriented, and multi-tasked.
  Regardless of Position/Title, all employees are expected to provide the highest level of customer service and kindness for the TOTO organization. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee

DUTIES AND RESPONSIBILITIES:

• Devises, sets up, types, proofreads and corrects variety of material utilizing PC based system
• Prepares correspondence and recurring reports, with some direction and posts reports as necessary
• Establishes files and maintains current records
• Collects and distributes mail, reconciles inventory for designated areas, and maintains and updates daily, monthly, and annual operating reports
• Receives and distributes messages
• Maintains information from vendors to include but not limited to proof of insurance
• Maintains different files associated with inventory
• Operates all office machines and duplication equipment
• Orders office supplies and materials
• Arranges for meetings and conferences as needed
• Serves as backup to Planning and Reception
• Maintains daily contact with various departments of the company communicating required information
• Maintains frequent contact with vendors, and suppliers as needed