Production Management Assistant at THE OLD GLOBE

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Full Time

Start Date

Immediate

Expiry Date

17 Mar, 26

Salary

24.0

Posted On

17 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Skills, Organizational Skills, Time Management, Interpersonal Skills, Communication Skills, Customer Service, Attention to Detail, Microsoft Office Suite, Confidentiality, Production Scheduling, Logistical Coordination, Team Collaboration, Problem Solving, Hospitality Coordination, Budget Tracking, Multi-tasking

Industry

Performing Arts

Description

Job Details Salary Range: $23.00 - $24.00 Hourly The Old Globe seeks a full-time Production Management Assistant to support the realization of shows and productions and the daily operations of the production office. Working closely with the Production Manager and Associate Production Manager, this position plays a key role in ensuring efficient workflow, clear communication, and smooth logistical coordination across all production-related activities. This is a multifaceted and fast-paced position requiring the ability to switch tasks quickly while maintaining exceptional customer service. Key Responsibilities include but are not limited to the following: Track production expenses and assist with budget documentation as needed. Schedule theatre spaces, rehearsal rooms, and production facilities. Maintain and update the producing calendar and production schedules. Create, edit, and distribute weekly schedules and departmental communications. Support production labor scheduling, including crew calls, time and attendance compliance and staffing logistics. Coordinate company vehicle usage, documentation, and maintenance needs. Assist Senior Producer with Production offers and communications as requested. Assist with onboarding of seasonal hires, visiting artists, and production staff. Arrange and track crew meals and hospitality needs. Serve as a communication link between production staff, visiting artists, and internal departments such as Facilities, Box Office, and Finance. Provide general administrative support to ensure smooth production of office operations. Perform other duties as assigned to support a positive and efficient production environment. The Old Globe is actively committed to fostering a culture of equity, diversity, inclusion, & access in all areas of our operation. By making intentional, actionable steps, we strive to make The Old Globe a place where theatre makers, employees, volunteers, audience members, and community members of all identities and backgrounds belong. The Old Globe welcomes candidates who demonstrate a commitment to these goals. We strongly encourage people with the following identities to apply: BIPOC, LGBTQIA+, people living with disabilities, and those from other historically and presently marginalized groups. Multilingual candidates are also strongly encouraged to apply. Selected candidates must be able to pass applicable background checks and have a valid driver’s license. Qualifications Required Skills and Abilities The successful candidate will have the following skills and abilities: Strong administrative, organizational, and time-management skills. Excellent interpersonal and communication abilities, with a customer-service mindset. Demonstrated attention to detail and ability to manage multiple priorities in a fast-paced environment. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment. Ability to build positive working relationships across departments and with visiting artists. Comfort handling confidential information with discretion. Ability to lift and carry up to 40 lbs. Experience in a theatre, arts, or production environment is preferred but not required. Full-time position with benefits including 401(k), vacation, health insurance, and holidays. Pay range is $23.00-$24.00 per hour.

Responsibilities

The Production Management Assistant will support the realization of shows and productions while ensuring efficient workflow and clear communication. Responsibilities include tracking production expenses, scheduling spaces, maintaining calendars, and providing general administrative support.