Professional, Administrative Assistant at JLL

Tokyo, , Japan -

Full Time

Start Date

Immediate

Expiry Date

20 Feb, 26

Salary

0.0

Posted On

22 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Finance Operations, Procurement, Accounts Payable, Analytical Skills, Organizational Skills, Problem-Solving Skills, Communication Skills, Stakeholder Management, ERP Systems, JDE, Corrigo, Financial Reporting, Invoice Processing, Vendor Coordination, Accruals, Budget Management

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facility Administrator Role Summary: The Operations Specialist will be responsible for managing purchase orders, accruals, invoice processing, and financial reporting to support the regional finance function. This role requires strong coordination with site teams, vendors, and adherence to client systems and processes. Key Responsibilities – P1 Band Purchase Order Management Create JDE/Corrigo purchase orders based on approved budgets and baselines as per site team requests. Generate POs for JLL in the client system. Support site teams in preparing on-demand Statements of Work (SOW) and track related POs from the client. Track client POs and maintain spend trackers against each PO. Accruals and Reporting Review and consolidate accrual inputs from all site teams. Submit monthly accruals into the JnJ system. Support ad-hoc financial reporting requirements. Coordinate with site teams to consolidate reports for finance functions. Invoice Processing Obtain all utility and Lease admin invoices from respective sites and ensure timely payment process in to JnJ system. Follow up with vendors to submit invoices for completed work in JDe/Corrigo Vendor Coordination Coordinate and verify vendor quotes for on-demand services. Ensure compliance with client procurement and payment processes. Qualifications & Skills: Bachelor’s degree. 2–3 years of experience in finance operations, procurement, or accounts payable. Proficiency in ERP systems (JDE, Corrigo) and client-specific platforms. Strong analytical, organizational, and problem-solving skills. Excellent communication and stakeholder management abilities. Location: On-site –Tokyo, Japan If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Operations Specialist will manage purchase orders, accruals, invoice processing, and financial reporting to support the regional finance function. This role requires strong coordination with site teams, vendors, and adherence to client systems and processes.