Professional, Facilities Management at JLL

Tokyo, , Japan -

Full Time

Start Date

Immediate

Expiry Date

11 Jun, 26

Salary

0.0

Posted On

13 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Team Management, Client Communications, Helpdesk Management, Security Management, Mail Management, Workspace Management, Planned Maintenance, Vendor Management, Financial Tasks, Fixed Asset Inventory, Car Lease Management, BCP Management, Japanese, English

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Title Assistant Facility Manager Department Work Dynamics Reporting Relationships Group Account Director Location Client Site, Kanto / Tokyo region About the Client Our client includes Semi-conductor Industry in Tokyo and other region. Overall Role Assistant Facility Manager is responsible for providing a good working environment for clients. This person will handle team management, including 1 Facility coordinator, supporting financial tasks & GA related tasks at the office onsite located in Tokyo. Key Tasks & Responsibilities Client Communications - Build relationship with client - Consult, provide solutions and act as professional FM to provide service to client Helpdesk Management - Walk in inquiries Security Management - Manage Security card (inventory, new request and other related) Mail & Courier Management - Mail pick up & deliver - Receive and help shipping via courier Workspace Management - Meeting room to be clean & tidy, inspection, usage - Workspace inspection Planned & Preventive maintenance - Coordinate, support & arrange PPM run by LL, receive & check report Team Management - Build relationships and enhance teamwork Vendor management including Landlord Confidential document management support Fixed asset inventory Car lease management BCP equipment inventory & management Finance related task Required qualifications, experience, skills and others. Knowledge and Skills Required - Minimum 3 years’ experience in building services or facilities management / related work - Business level of Japanese, verbal and written - Daily conversation in English Competencies - Excellent communication skills, both written and verbal, as well as interpersonal skills. - Ability to achieve efficient operations through time and task management skills and motivated work execution capabilities. - Flexible mind and correspondence. - Able to see things from the client’s standpoint, listen and observe to anticipate client’s needs. ポジション Assistant Facility Manager 部署 Work Dynamics マネージャー Group Account Director 勤務地客先オフィス / 東京職責クライアントについて東京を中心に地方にも研究施設や工場を構える半導体業界の会社です。ポジションの概要アシスタントファシリティマネージャの役割は、クライアントにより良いFMサービスを提供することです。クライアント先に常駐し、スタッフ1名を含むチーム管理やファイナンス関連のタスク、ベンダー管理も業務の一環となります。主な業務クライアントとのコミュニケーション - 顧客との関係構築 - 顧客の従業員に良好な職場環境を提供するため、プロフェッショナルFMとしてコンサルティングおよび業務を行うヘルプデスク管理 - リクエスト対応セキュリティ管理 - セキュリティカード管理（在庫管理、新規申請および関連業務）郵便・宅配便管理 - 郵便受領・仕分け・配布 - 宅配便の受領および発送サポートワークスペース管理 - 会議室の整理整頓・点検 - ワークスペースの点検・管理計画的保全 - LLが実施する点検の調整、立会い、手配、報告書の確認チーム管理 - メンバーとの良好な関係構築とチームワークの向上ベンダー管理（ビル管理業者含む）機密文書保管サポート固定資産棚卸車両リース管理防災備品棚卸・管理財務関連業務求められる資格・経験・スキル・その他要件必要な知識・スキル - ビルサービスまたはファシリティマネジメントでの最低3年の経験 - ビジネスレベルの日本語 - 日常会話レベルの英語その他要件 - 優れたコミュニケーション能力（文書・口頭）および対人スキル - 時間・タスク管理能力と向上心を持った業務遂行能力により、効率的な運営ができること - 柔軟な思考・対応ができること - 顧客の立場に立って物事を考え、顧客のニーズを予測するための傾聴・観察能力 Location: On-site –Tokyo, Japan If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Assistant Facility Manager is responsible for providing a good working environment for clients, handling team management including one Facility Coordinator, and supporting financial and general affairs tasks onsite in Tokyo. Key duties involve client communication, managing helpdesk, security, mail, and workspace operations, alongside coordinating planned maintenance.