Professional, Facilities Management at JLL

Tokyo, , Japan -

Full Time

Start Date

Immediate

Expiry Date

18 Jan, 26

Salary

0.0

Posted On

20 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Vendor Management, Communication Skills, Interpersonal Skills, Document Creation, Safety Compliance, Data Management, Problem Solving, Leadership, Teamwork, Proactive Action, Curiosity, Flexibility, Administrative Ability, Accuracy, Coordination

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. [Key Tasks & Responsibilities] Vendor Management: Manage vendors providing facilities maintenance services (e.g., HVAC, UPS, fire equipment, building management system (BMS)). Support with contracts negotiation, expenses, and manage budgets for vendor services. Helpdesk & Service Requests: Respond to helpdesk work related to equipment (e.g., equipment malfunctions, maintenance requests), responding to user requests. Prioritize and route service requests to appropriate vendors or internal teams. Safety & Compliance: Management of a safety work permit system, including the review and approval of work requests submitted by vendors. Ensure compliance with all safety regulations and protocols. Participate in safety inspections, fire drills, and emergency response activities. Facilities Maintenance Oversight: Monitor and adjust schedules for preventative and corrective maintenance activities. Support annual power shutdown activities. Respond to and troubleshoot facility emergencies (e.g., power outages, equipment failures). Data Management & Reporting: Maintain accurate records of all facility-related activities and expenses. Input utility data into relevant systems. Building Facilities Coordinate with building services (landlord) about equipment failure and issues within the building. 【Key Tasks & Responsibilities】ベンダーマネージメント設備保守サービス（例：HVAC、UPS、消防設備、ビル管理システム（BMS））を提供するベンダーマネージメント契約交渉、経費、予算管理のサポートヘルプデスク＆サービスリクエスト設備に関するヘルプデスク業務（例：機器の故障、メンテナンスリクエスト）、ユーザーからのリクエストへの対応リクエストに優先順位を付け、適切なベンダーまたはチーム内での連携安全・コンプライアンスベンダーから提出された作業申請のレビューと承認を含む、安全作業許可システムの管理すべての安全規定や手順へのコンプライアンス遵守の確保避難訓練や安全点検などの建物関連イベントをサポート設備保守監視保守点検と是正作業のスケジュールを調整年次停電作業のサポート設備の緊急対応（例：停電、機器故障）データ管理・レポートすべての設備関連および費用の正確な記録の管理ユーティリティデータのシステムへ入力建物設備管理建物資産における設備の不具合や問題に対し、建物管理者との調整および連携 [Knowledge And Skills Required] Proven experience in facilities management, vendor management, or a related field. Basic engineering knowledge on electrical, mechanical and fire equipment etc. Excellent communication and interpersonal skills with internal and external parties. Accurate and timely document creation skills. Fluency in Japanese (business level proficiency or equivalent to JLPT N2 or higher required). 【求められる経験・スキル】設備管理、ベンダー管理、または関連分野での実務経験電気、機械、消防設備などに関する基本的な知識社内外との円滑なコミュニケーションスキル正確かつ迅速な書類作成能力日本語必須（ビジネスレベルまたはJLPT N2以上） [Competency] Hospitality mind Bright, positive, communication skills Value teamwork and commit themselves Proactive action and ownership Curious and actively working on new things Work with responsibility High ability to coordinate with other departments High administrative ability and accuracy of work Conscious of improvements Flexibilities of changes 【コンピテンシー】ホスピタリティの精神明るく前向きでコミュニケーション力があるチームワークを重視し、献身的な行動ができる自発的に、主体的に行動できる好奇心を持ち、新しいことに積極的に取り組める責任感を持って仕事ができる他部署との調整能力が高い事務対応能力・精度が高い改善への意識が高い変化に応じて柔軟に対応できる [Competency] Hospitality mind Bright, positive, communication skills 【ポジションの魅力】多岐にわたる専門知識の習得問題解決能力とリーダーシップの発揮変化と成長の機会人とのコミュニケーション [What Makes This Position Attractive] Gaining a wide range of specialized knowledge Opportunity to demonstrate problem-solving skills and leadership Opportunities for change and growth Interacting with people 【当該ポジションの組織構成】マネージャー1名リードサイトテクニカルサービス(応募ポジション) ファシリティコーディネーター２名 [Organizational Structure] Manager: 1 Lead Site Technical Service (This is the position you're applying for) Facility Coordinator: 2 【キャリアパス】専門性の深化マネジメント職への昇進 [Career Path] Deepening specialization Promotion to management roles Location: On-site –Tokyo, Japan If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The role involves managing vendors providing facilities maintenance services and responding to helpdesk requests related to equipment. Additionally, it includes ensuring safety compliance and overseeing facilities maintenance activities.