Professional Fixer (Office Manager & PA) at King Kong

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

14 Apr, 26

Salary

0.0

Posted On

14 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Problem Solving, Organizational Skills, Communication Skills, Attention to Detail, Time Management, Resourcefulness, Initiative, Event Planning, Logistics Management, Confidentiality, Interpersonal Skills, Research Skills, Adaptability, Office Management, Team Support, Client Interaction

Industry

Advertising Services

Description

⚠️ WARNING: THIS IS NOT YOUR TYPICAL OFFICE MANAGER & PA ROLE If reading standard Office Manager & PA ads makes you want to lie down in traffic… and the words “highly organised, detail-oriented professional” make your soul quietly exit your body… Stop. This is not that job. Here’s why... My name is Sabri Suby, Founder of King Kong. One of Australia’s fastest-growing digital agencies, and I’m looking for my next Professional Fixer. What’s a Professional Fixer? Imagine Jason Bourne meets Marie Kondo. You don’t “assist.” You eliminate problems. You see chaos and think: Cute. I’ve got this. Your Google skills are Olympic level. Your brain runs on logic, urgency and “why is this still not done?” If something’s broken, whether it's something in the office, schedules, suppliers, reservations, travel plans, you don’t complain. You fix it. Now, a little about me… I run King Kong, along with... Over 90 Of The Wildest, Most Passionate Bunch Of Lunatic Marketers in Australia and USA You've Ever Worked With... And this is just one of the reasons we’ve been named in the Top 100 Coolest Companies in Australia 2016, 2017 and 2018 by Anthill Magazine. We’ve also been named the 9th most innovative media company in Australia by the AFR. And one of the Best Places to Work by AFR FIVE years in a row - soon to be six 😉 Look, the list goes on and on…because we’ve seriously won more awards than you can shake a stick at… But enough about us... Your Mission You’ll be the engine that keeps the entire King Kong machine running smoothly. This isn’t just about supporting a founder... It’s about owning the heartbeat of the office. No two days will be the same. Yesterday you’re booking international travel. Today you’re sourcing coffee beans from Nicaragua. Tomorrow you’re untangling an admin nightmare that would make most people cry. You won’t wait for instructions. You’ll anticipate needs, remove bottlenecks, and protect the founder’s time so the business can keep scaling. What You’ll Own Managing the calendar, appointments and daily random requests of the Founder and Head of Growth. Herding internal and external stakeholders in the execution of media opportunities. Fact check, edit and communicate necessary information for the creation of content for media distribution. Compiling and submitting business awards. Prepare reporting to highlight PR efforts. Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally. Research and be the point person for service providers for various projects as instructed by the Founder. Ensure the office is maintained to a clean and organised standard. Ordering of office supplies. Greeting clients, directing them to meeting rooms and offering refreshments. Answering the main reception line and directing calls. Ensuring the office is closed accordingly. Back up support for the AR function Support the People & Culture Manager with company-wide events & activities You Are Calm under pressure Addicted to solving problems Ridiculously resourceful Allergic to excuses The type of person who runs toward chaos What To Do Next Your cover letter matters more than your CV. Tell me why you’re built for this. Skip the fluff. Bring the fire. If this ad made your heart beat faster… Welcome to the jungle. Have at least 1 year of experience in a similar PA / Office Management role Bring proven office management experience. You know how to run a tight ship Can juggle 17 things at once without dropping your standards Treat confidentiality like a blood oath Outstanding phone manner and interpersonal skills. Are obsessed with organisation, systems and detail Learn fast. Like, scary fast Can plan events, manage logistics and still answer emails without missing a beat Bring a strong, friendly presence that earns respect at every level Love research and tracking down answers others can’t find Operate with initiative. You don’t wait, you move Are an active problem solver and rock-solid support for your team Live the company-first mentality. Always looking for how things can be better Huge Plus: Have Accounts Receivable experience What we're offering: Extensive training and full support - we take training very seriously and will provide you with the industry's very best training, giving you the knowledge and confidence needed for greatness. Generous salary - we want Australia's best talent and reward as such. INSANE events - You name it and we've probably done it Extra leave on your birthday - because you deserve it Company trips away - think tropical beaches Jaw- dropping headquarters in South Yarra (just off Chapel St.) is close to cafes and public transport. Driven and vibrant team of the country's most switched-on digital marketers and growth experts (who actually walk the walk). We move at a lightning pace! Only successful candidates will be contacted. If you haven't been invited via email to submit a Video Interview Kit with us 5 business days after submitting your application, unfortunately you haven't been successful this time around!

Responsibilities

You will manage the calendar and appointments of the Founder, ensuring smooth operations within the office. Your role includes problem-solving, managing travel arrangements, and supporting various projects as needed.