Reporting to the Chief Operating Officer, the Professional Practice Assistant will work closely with the Professional Practice Officer and is responsible for providing administrative support in the areas of compliance, enforcement and professional practice. This position requires a high degree of initiative, organization, problem-solving skills and confidentiality.
· Create correspondence and presentations, maintain tracking documents and databases, generate reports, verify data, and maintain records in support of the department.
· Identify and recommend improvements to administrative workflows and processes.
· Provide support to internal Committees.
· Conduct basic research and gather information related to practice guidelines, policies, enforcement and compliance issues, and other areas as identified.
· Solicit and compile feedback on draft practice guidelines, policies, and other documentation.
· Support the administration of complaints and discipline processes, including file management and meeting coordination.
· Support the administration of the CPD program, including facilitating annual auditing.
· Liaise with internal and external interest holders, as appropriate, to execute assigned duties.
· Provide support to internal Committees.
· Complete additional tasks that are within capacity and capability.

SKILLS

· Intermediate to Advanced skills in Microsoft Office Suite.
· Attention to detail.
· Strong organizational skills with the ability to manage multiple tasks simultaneously.
· Excellent customer service skills, with a friendly and professional demeanor.
· Ability to work effectively in both an office and hybrid setting.
· Knowledge of legislation and regulatory industry practices is advantageous.

EDUCATION & EXPERIENCE

· Post-secondary education, diploma or certificate focused on business management or office administration, or comparable previous experience.
· A minimum of 3+ years of experience providing administrative support in an office setting is required.
· Experience in engineering, legal/paralegal, regulatory industry or a similar field, and familiarity with interpreting legislation, policies, guidelines, and regulations or other legal documents, is an asset.
This role is a hybrid position requiring both in office and work from home capabilities
Job Types: Full-time, Permanent
Pay: $45,000.00-$60,000.00 per year

Ability to commute/relocate:

• Halifax, NS B3J 1Y9: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative Support in office setting: 3 years (preferred)

Language:

• English (required)

Location:

• Halifax, NS B3J 1Y9 (required)

Work Location: Hybrid remote in Halifax, NS B3J 1Y9
Application deadline: 2025-07-2

Please refer the Job description for details