Professional Support - Engineering at Keltie

, , United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

0.0

Posted On

16 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Diary Management, Client Liaison, Email Drafting, Deadline Management, Cost Estimate Preparation, Invoice Review, Billable Charge Entry, Report Preparation, Status Checks, Organizational Skills, Time Management, Accurate Work, Communication Skills

Industry

Legal Services

Description

Keltie is an exceptional Intellectual Property (IP) firm with a reputation for providing excellent client service to a range of small, medium, and large clients around the world. Chambers and Partners ranks Keltie among Britain's top ranked patent and trademark firms, and we are one of the fastest-growing IP firms in the UK, with offices in London, Cambridge, The Cotswolds, and Ireland. Ideas are very much welcomed in the Keltie organisation, so if you are a free thinker, enjoy problem solving, and would like to work in an environment where ideas are encouraged and nurtured, this could be the ideal opportunity for you to join an exciting and thriving team. We are looking for a bright and enthusiastic individual to join our Professional Support team (secretarial, administrative and basic patent paralegal work) in our central London office. You will directly provide all round first class administrative support to our patent attorney fee earners in the Engineering team. This is a busy role, based in the London Office but supporting some fee earners remotely who are based in our other offices. You will be supporting a team of experienced Paralegals who, alongside the Fee Earners, will train you to meet the high standards of performance that is expected. The Person Specification * 1-2 years’ patent secretarial or patent formalities experience is highly preferred. As an alternative we will consider candidates with a legal secretarial college background with excellent grades. * Excellent organisational and time management skills are required, together with the ability to work accurately and at pace under pressure. * The role requires the ability to work both autonomously and proactively in a team. * Candidates must have excellent written and oral communication skills, feeling comfortable in client-facing communications and in working with paralegals and fee earners to ensure that work is carried out in a timely and effective way to meet client requirements. * Experience with electronic records and billing systems (particularly Inprotech, Lecorpio and Serengeti) would be an advantage. * Candidate demonstrates preparedness to work additional hours from time to time to ensure that deadlines are met. Requirements of the role Your main responsibilities initially will include, but are not limited to: * General administration * Diary management * Client liaison/meetings/drafting email replies to clients for paralegal approval * Monitoring emails and ensuring everything is actioned * Managing deadlines * Preparing cost estimates for paralegal review * Generating client letters and emails for fee earner review * Reminding fee earners when letters are with them and reporting letters to client * Generating standard email reports for paralegal review and sending to clients * Reviewing and raising client invoices * Entering billable charges into our office systems * Finalising and sending invoices to clients * Preparing reports * Preparing status checks In return Keltie offers its employees: * Flexible working (4 days minimum per week in the London office for first six months followed by 2 days minimum per week in the London office – flexible days subject to performance) * Group Pension Plan * Private Healthcare Plan * Life Assurance * Group Income Protection * 25 days holidays plus paid bank holidays * Increase to max of 30 days holiday for long service * Season ticket loan * Ride2work scheme * Reimbursement for eye care * Discretionary study support and study leave * Social events This is a full-time role, 35 hours, 5 days per week (core hours are 9.30am to 5.30pm). Candidates who may prefer a part-time working arrangement will be considered and, if successful, the salary will be adjusted on a pro rata basis. Salary: Competitive market salary. Closing date for applicants: 5 April 2026 For any questions, please contact Peopleandtalent@keltie.com [Peopleandtalent@keltie.com]. Please note that this position is not eligible for sponsorship. Proof of right to work in the UK is a requirement for this role. Keltie is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Responsibilities

The main responsibilities involve providing all-round first-class administrative support to patent attorney fee earners in the Engineering team, including general administration, diary management, and client liaison. Key tasks also include managing deadlines, preparing cost estimates, generating client correspondence, monitoring emails, and handling the review and sending of client invoices.