Program Administration Specialist at COMMUNITY SERVICES FOR AUTISTIC ADULTS & CHI

Montgomery Village, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

64000.0

Posted On

14 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Organizational Skills, Documentation Review, Compliance Monitoring, Person-Centered Planning, Service Authorization, Communication Skills, Electronic Health Record Systems, Microsoft Office Suite, Tracking Logs, Compliance Dashboards, Staff Training

Industry

Non-profit Organizations

Description

POSITION SUMMARY The Program Administration Specialist (PAS) supports the implementation and day-to-day execution of CSAAC’s Service Documentation Policy. This role is responsible for ensuring accurate, timely, and complete program documentation in support of regulatory compliance, funding integrity, and operational effectiveness. The PAS works under the direction of the Program Administration Manager and collaborates with Program Directors, Quality Assurance, Finance, and clinical teams to maintain high documentation standards across all assigned programs. QUALIFICATIONS Education: High School diploma required. Bachelor’s degree in Healthcare Administration, Public Administration, Human Services, or related field preferred. Experience: Minimum three to five years of experience in healthcare, behavioral health, or developmental disabilities services. Hands-on experience with service documentation, audits, or compliance monitoring. Familiarity with Person-Centered Planning processes and service authorization documentation. Skills: Strong attention to detail and organizational skills. Working knowledge of DDA and COMAR documentation requirements. Ability to follow established documentation workflows and escalate issues appropriately. Proficiency with electronic health record systems (training in CIMS provided as needed). Strong written and verbal communication skills. Proficiency in Microsoft Office Suite NATURE AND SCOPE •Prepares, reviews, and tracks Person-Centered Plan (PCP) documentation for completeness and accuracy. •Supports coordination of PCP meetings and follow-up documentation. •Monitor required documentation, including: ➢Service notes ➢Behavioral and ABC data ➢Incident reports ➢Nursing care plans ➢MARs and sleep tracking logs •Conduct routine documentation reviews and audits. Identify missing, inconsistent, or late documentation and follow up with program staff. •Maintain tracking logs and compliance dashboards. •Assist with staff training on documentation standards and system use. •Collaborate with Program Directors and QA staff to resolve documentation issues. •Support preparation of reports for management and leadership review. PHYSICAL REQUIREMENTS While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. Specific vision abilities required by this job include close vision. POSITION SPECIFICATIONS FLSA Status: Exempt Department: Programs

Responsibilities

The Program Administration Specialist supports the implementation of the Service Documentation Policy by ensuring accurate, timely, and complete program documentation for regulatory compliance and operational effectiveness. Key duties include preparing, reviewing, and tracking Person-Centered Plan documentation, monitoring various required service notes and reports, and conducting routine documentation reviews and audits.