Program Administrative Support Specialist at Children and Families First Delaware Inc

Georgetown, Delaware, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

0.0

Posted On

15 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Data Management, Excel Spreadsheets, Report Generation, Client Communication, Meeting Minutes, Supply Management, Data Entry, Confidentiality, Organizational Skills, Time Management, Cultural Sensitivity, Telephone Skills, Office Equipment, Record Keeping, Word Processing

Industry

Individual and Family Services

Description

Description Nurse Home Visitor Program seeking advanced level administrative support. Serve in the role of providing administrative support for assigned program, assisting with documentation, management of data sets, creation and management of Excel spreadsheets, extracting data for reports including, but not limited to: generating and disseminating productivity reports and productivity summarization reports monthly, quarterly and annually maintain community referral sources compiling or assisting in the compilation of statistical information for special reports conducting referral follow ups and related communications' assist with assigning clients to programs· Prepares and copies correspondence, records, and reports as assigned. Corresponds by approved methods with referrals and clients regarding services Record and distribute meeting minutes; as assigned. Orders and maintains supplies, as required. Submit check requisitions and/or gift card requests, as needed. Maintains files and records, quality review for accuracy and completeness· Timely and accurate data entry into data collection and documentation systems; as needed· Establishes and maintains professional relationships within the agency and community.· Maintains agency standards regarding confidentiality and quality. Attend community meetings and assist with program outreach, as assigned. Position based in Georgetown, with travel to Dover location as needed. Serves on staff committees as assigned and/or approved Full-Time with benefits Benefits include: Health, Dental and Vision Insurance Vacation, Sick and Holiday Pay Tuition Assistance and other education benefits. 401 (k) with matching Life Insurance EAP Service and other wellness programs. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); minimum of two years previous secretarial experience and/or training; or equivalent combination of education and experience. AA degree in business/admin support functions desirable QUALIFICATIONS Ability to manage and analyze program data. Ability to write summaries of program activities, operations for reports. Advanced working knowledge of Microsoft Office and Outlook. Advanced Excel skills. Previous experience with Apricot data system, desirable. Accurate typing and/or word processing skills. Previous experience with office equipment (computers, fax, calculator, photocopier, voice mail, telephones, etc.). Knowledge of record keeping, filing, and general office procedures. Good telephone skills. Ability to work independently and accurately. Ability to respond appropriately to the cultural differences present among the agency’s service population. Strong organizational and time management skills. Possess a valid driver’s license with a safe driving history and reliable transportation.

Responsibilities

The Program Administrative Support Specialist provides advanced administrative support for the Nurse Home Visitor Program, including documentation, data management, and report generation. Responsibilities also include maintaining community referral sources and assisting with client assignments.