Program Assistant (A) at The College of New Jersey

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Full Time

Start Date

Immediate

Expiry Date

23 Dec, 25

Salary

58462.15

Posted On

24 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Communication Skills, Microsoft Office Suite, Confidentiality, Multi-tasking, Prioritization, Customer Service, Data Compilation, Event Coordination, Record Maintenance, Research Tracking, Faculty Support, Scheduling, Vendor Communication, Technology Orientation, Student Supervision

Industry

Higher Education

Description

State Title: Program Assistant (A) Bargaining Unit: CWA Employment Type: 35 Hours per week (Full-time) Internal salary: Range 16 - $51,479.83 - $74,754.23 External salary: Range 16 - $51,479.83 - $58,462.15 UNION POSITIONS: The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below. The external salary range is used for candidates who are not NJ state employees who meet the requirements below. About TCNJ Founded in 1855, TCNJ offers a highly personalized and collaborative liberal arts education with over 7,400 undergraduates and 700 graduate students. The college is consistently ranked among the top comprehensive colleges in the nation, offering small classes, a 13:1 student-faculty ratio, and an immersive living-learning experience. With a 4-year graduation rate ranked #1 in New Jersey and #9 among U.S. public institutions, TCNJ is a model for public higher education. Position Overview: The Program Assistant position resides in the School of Business, specifically providing support to three high-population academic departments. The School of Business enrolls over 1300 students, with classes led by 41 full-time faculty and a selection of professional adjuncts across our five academic departments. The Program Assistant will provide support to the needs of Chairpersons and faculty in the assigned departments. Work may include, but is not limited to assisting with course material preparation, classroom scheduling, directing students towards appropriate resources, processing adjunct contracts, managing textbook orders and vendor communication, and supporting club advisors. Program assistants will also organize departmental special events, obtain and compile data for decision making by Department/Chairperson, track faculty research and provide updates to Dean’s Office and Chairs, supervise research assistants and student workers, and assist faculty search committees. Responsibilities: Provide support services to 2-3 Department Chairs, Coordinators, and faculty (full-time & adjunct) in specified program areas, serve as customer service for same areas. File and maintain confidential records. Support departmental meetings and events, scheduling space, catering, and other event needs as appropriate. Obtain and compile data for decision making by Department faculty and Chairs. Track faculty research and provide updates to supervisor and Chairs. Assist with FAR report.Prepare and maintain all faculty search documents. Arrange campus visits and communicate with candidates and search committee to ensure an efficient process. Assign and monitor student worker tasks, ensuring compliance with college procedures Prepare adjunct contracts and maintain adjunct records. Orient new faculty to office and technology resources. Prepare textbook requisitions, communicating with vendors and faculty as needed. Enter course schedules and schedule classrooms in PAWS. Monitor and communicate cancellation needs .Provide primary and backup support services to the Dean’s Office as needed, including graduation and other special events. Report and follow up on Facilities and Helpdesk work orders. Monitor office inventory to advise on supply needs. Weekly consultation with supervisor to discuss progress and continuous improvement is expected. Other related duties as assigned. Qualifications: Works independently This role is supervised by the Assistant Dean, with Department Chairs providing daily supervision and direction on tasks related to their areas In between short, guiding discussions it is expected that this staff member will work independently to complete tasks. Position supervises student workers. Required: Bachelor’s Degree preferred; Associate’s degree and/or equivalent years of related experience considered. Experience working in higher education preferred, with knowledge of PeopleSoft (PAWS) a plus. Preferred: Strong interpersonal and communication skills, both written and verbal. Proficiency with Microsoft Office Suite and common office technology. Ability to maintain confidentiality and discretion in professional environment Ability to multi-task and prioritize in a busy environment. Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position. Employer Qualifications: Employment at TCNJ is contingent upon the successful completion of an applicable background check, reference checks, and verification of identity and authorization to work in the United States (Form I-9). Residency Requirement: In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed. Accommodation: Applicants who require a reasonable accommodation to apply or interview should contact hr@tcnj.edu. Employee Benefits As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public university career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including: Comprehensive benefit plans covering medical, dental and prescription plans Generous leave entitlements program and Energy Savings Program Employee and dependent Tuition Waiver and Reimbursement Program Pension, retirement, and deferred compensation plans, group life insurance Employee Assistance Program (EAP) Employee affinity groups New Jersey State Employee Discount Program (Pet insurance, cell phone plan discounts, discounted amusement park tickets, etc.) Access to extensive learning opportunities To view a comprehensive list of benefits available to employees, visit our Health Benefits Plans and Programs page to learn more! How to Apply: Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable finalist has been found. SAME Applicants If you are applying under the New Jersey "SAME" program, your supporting documents (Schedule A or B letter), resume (CV), as well as the names and contact information for three professional references by the closing date listed above to: same@tcnj.edu. For more information on the SAME program visit their website at: https://nj.gov/csc/same/overview/index.shtml, email: SAME@csc.nj.gov, or call CSC at: 833-691-0404. The College is committed to fostering a welcoming and inclusive campus community that respects and uplifts individuals from all backgrounds. We value the varied perspectives, experiences, and talents of all members of our community and strive to create an environment where everyone has equitable access to opportunities for success. As an equal opportunity employer, we comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. We encourage applications from individuals whose lived experiences and professional interests align with our institutional mission of academic excellence, access, and integrity.

Responsibilities

The Program Assistant will provide support to the needs of Chairpersons and faculty in the assigned departments, including assisting with course material preparation and managing textbook orders. Responsibilities also include organizing departmental special events and tracking faculty research.