Under the supervision of the Director, the successful candidate will serve as the program assistant for the AI Institute for Next Generation Food Systems (AIFS). Conduct financial analysis, effort reporting and participate in the financial planning for a wide variety of funding sources. Submit finance transactions, gather, manage and analyze financial data from a variety of revenue streams, including federal grants, private grants, gifts, corporate grants, and other funding sources. Monitor and maintain departmental level GL and project funds associated with the annual operating budget and assist in long-range financial planning. Serves as Department compliance expert for university policy and procedure related to all department financial business processes including purchasing. Will serve as a resource and trainer for business office staff on financial procedures and policy. Under the direction of the Director and Associate Director, will serve as back-up with pre- and post- award processes, budget preparation, analysis, and forecasting when needed. Manage personnel hiring for graduate student and undergrad appointments. This position reports directly on projects, providing advice and works closely with the Office of Research Business Contracts, Accounting and Financial Services, sponsoring agencies, and other external parties to monitor and report on award status and balances.
Position may be extended or converted to career depending on funding.
Apply By Date: September 11, 2025 at 11:59pm

MINIMUM QUALIFICATIONS - FOR FULL CONSIDERATION, APPLICANTS ARE ENCOURAGED TO UPLOAD LICENSE AND/OR CERTIFICATION IF REQUIRED OF THE POSITION

• Intermediate level experience working with excel spreadsheets including use of formulas, managing data, using filters and creating pivot tables, including troubleshooting skills in the areas of financial calculations and systems issues and the ability to analyze financial data drawing meaningful conclusions.
• Experience processing either payroll, human resources, purchasing and/or finance transactions.
• Ability to effectively and professionally communicate verbally and in writing to establish and maintain good rapport with staff, faculty, co-workers, and vendors providing excellent customer service with responsiveness and support; Ability to search an online databases using a filter.
• Ability to process an invoice and generate a payment request by using a financial system; Ability to create a report involving various funds and amounts, and present summary information about that report.
• Working knowledge of budget preparation and analysis with the ability to document discrepancies between planned and actual data.
• Ability to use a student or postdoc hiring template, update it with the latest salary information set up a hiring contract and enter the data info into a payroll system.

PREFERRED QUALIFICATIONS

• Experience using UC Davis campus systems or equivalent (AggieEnterprise, AggieTravel, AggieExpense, AggieService, UCPath).
• Experience administering multiple fund sources with restrictions
• Familiarity with standard concepts, practices and procedures within UC and G.A.A.P (Generally Accepted Accounting Principles).
• Familiarity with university financial systems, particularly AggieEnterprise at UC Davis.
• Familiarity with expense reporting systems, particularly AggieTravel at UC Davis.
• Experience with handling logistics related to visiting speakers and workshops.

SPECIAL REQUIREMENTS – PLEASE CONTACT YOUR RECRUITER WITH QUESTIONS REGARDING WHICH ACTIVITIES APPLY BY POSITION

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
  Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• 55% - Fiscal Management and Financial Analysis
• 30% - Payroll/Personnel Reconciliation
• 5% - Department Contracts and Regular expenses
• 5% - Grant and Gift Tracking
• 5% - Other Departmental Support As Needed