KNOWLEDGE OF:

• Basic inventory practices and procedures.
• Business letter and report writing techniques.
• Methods of collecting and organizing data and information.
• Modern office practices, procedures and equipment.
• Principles and practices of data processing.
• Record-keeping and report preparation techniques.
• Telephone techniques and etiquette.
• Terminology, practices and procedures of assigned office and/or school environment.
• Proper English usage, grammar, spelling, punctuation and vocabulary in all forms of communication.
• State Education Code, local, state and federal laws, codes, regulations and requirements and county office organization, operations, policies and objectives as related to assigned activities and/or instructional area.
• Theoretical and technical aspects of field of specialty.

EDUCATION:

• High school diploma, General Education Degree (GED) or State High School Proficiency certificate.

EXPERIENCE:

• Two years of responsible clerical or secretarial experience involving frequent public contact.

LICENSES AND OTHER REQUIREMENTS:

• Valid California driver’s license; when driving for work, maintain automobile liability insurance in accordance with California Insurance Code section 11580.1 or maintain other statutorily authorized financial responsibility.
• Enrollment in the California Department of Motor Vehicles Government Employer Pull Notice
  Program at time of hire and throughout employment with the County Superintendent.

ESSENTIAL DUTIES:

• Assist assigned program with technology, equipment, furniture and supply needs; coordinate purchasing, repair and maintenance of assets; order office supplies and equipment as needed by program, as approved.
• Assist with maintaining program records and electronic storage of records; assist in updating assigned program’s document storage management system.
• Assist with monitoring, developing and maintaining program budgets and related reports as assigned; prepare and process purchase orders, invoices and requisitions; receive and process payments of program invoices with the approval of assigned supervisor; generate and transmit billing invoices for assigned program services and monitor receipt of payment thereof.
• Assist with preparing, reviewing and processing contracts for assigned program.
• Communicate with county office staff, students, parents and outside organizations to coordinate activities, exchange information; assist program and exercise sound judgement in resolving issues or concerns.
• Compile information, prepare and maintain a variety of records, reports and files related to program functions, students, financial activity, correspondence, purchases, staff and assigned duties; process a variety of forms and applications; duplicate and distribute materials as needed.
• Compose correspondence independently or from oral instructions; type letters, forms, reports, memoranda, fliers, agenda items, newsletters, bulletins, lists, fliers, notices, spreadsheets and other materials from straight copy, rough draft or oral instructions; proofread and verify accuracy of various documents.
• Coordinate travel arrangements for assigned personnel and make reservations as assigned; complete and process related reimbursements and other forms.
• Coordinate, schedule and attend a variety of meetings, workshops, in-services and other assigned events; prepare and send out notices of meetings; reserve facilities; collect and compile information for meetings, projects and workshops; take, transcribe and distribute minutes as directed; coordinate, set up and breakdown for meetings, workshops and other events and activities as assigned.
• Input a variety of data into an assigned computer system; maintain various automated records and files; perform work, requiring attention to detail, accuracy and verification of data and information; perform keyboarding, photocopying and other duties as assigned.
• Maintain and utilize calendar and deadline reminder systems; make and/or confirm appointments; schedule appointments and conferences as directed.
• Prepare workshop and training materials including, but not limited to, PowerPoint presentations, in coordination with assigned supervisor.
• Process employee and/or student attendance records and other related forms and

documents in assigned area; communicate absences to designated personnel.

• Read, sort and date incoming mail; ensure outgoing mail is delivered in a timely manner; and when necessary, route mail to delivery service and follow-up on timely delivery.
• Receive, collect and process monies as assigned; maintain related records.
• Schedule and arrange interviews, appointments, conferences and other events; maintain confidentiality of sensitive and privileged information.
• Support the delivery of quality service, program goals and optimum work production.
• Attend and participate in a variety of assigned meetings, committees, conferences, in- services and/or special events.
• Comply with schedules, policies, regulations, procedures, orders and directives of the County

Superintendent.

• Exhibit professionally appropriate interpersonal skills including, but not limited to, tact, patience, flexibility and courtesy.
• Maintain a safe work environment.
• Keyboarding at an acceptable rate to complete reports and correspondence required by the position.
• Operate a variety of office equipment including, but not limited to, a computer and assigned software applications.
• Serve as a liaison between County Superintendent and administrators, personnel, outside organizations, vendors, parents, students or the public concerning assigned area; initiate and answer telephone calls; take messages; screen and route calls; greet and assist visitors; respond to inquiries and provide information related to assigned program(s), functions, schedules, activities, standards, policies and procedures.
• Serve as a technical resource concerning assigned program, function or instructional area.
• Work collaboratively and maintain effective working relationships with others in the course of work in assigned area.

OTHER DUTIES:

• Driving a vehicle to conduct work, using own transportation and/or FCSS vehicle.
• Perform related duties as assigned.