Program Assistant, Law at Vanderbilt University

Nashville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

0.0

Posted On

22 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Interpersonal Skills, Time Management, Organizational Skills, Communication Skills, Judgment, Data Entry, Event Planning, Problem Solving, Teamwork, Confidentiality, Logistics, Reporting, Alumni Relations, Administrative Support, Stewardship

Industry

Higher Education

Description

Please excuse any formatting errors on this job description. This is a known systems issue we are working on fixing. Position Summary The Program Assistant, Law School provides operational and administrative support for the Law School Development and Alumni Relations (DAR) team. This pertains to development efforts and all alumni/donor events, and programs, donor relations activities, and Board of Advisors meetings. This person directly supports two managers. The position requires the ability to manage and prioritize multiple projects according to deadlines and exercise independent judgment. About the Work Unit The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs. DAR’s university development team is responsible for seeking new resources from alumni, parents, friends, and family foundations to support key fundraising priorities. More information can be found here: https://www.vanderbilt.edu/dar/ Key Functions and Expected Performance Provide administrative support to the alumni engagement, stewardship, and annual giving staff. Provide customer service to alumni donors, faculty, and staff. Receive incoming calls for the Law School development and alumni relations office and handle various inquiries. Help with logistics for regional alumni/donor events and programs. Handle data entry, coding, and filing activity reports for alumni volunteers and events. Assist with planning and staffing of Reunion Weekend, Board of Advisors meetings twice per year Founders Circle/Distinguished Alumni event, and other programs. Manage registration process for Reunion Weekend and handle inquiries regarding all aspects of the weekend. Help with stewardship and annual giving activities as needed. Handle all inquiries for the Law School DAR email inbox and the primary phone number for the office. Run email lists and reports for current staff, faculty, students, and alumni as requested and for mailings. Provide the Law School Career Services, Admissions and Law Communications with requested alumni information. Serve as back-up staff member for development requests and class notes. Assist with proofing emails and alumni related communications. Manage expense reports for the Senior Director and some payments for events/programs. Research, resolve, and justify any budgetary discrepancies Prioritize multiple projects based on deadlines Perform other duties as assigned Supervisory Relationships: This position has no direct supervisor responsibilities. This position reports administratively to the Senior Director of Alumni Engagement and Annual Giving, Law. But the person also reports functionally to the Associate Director of Alumni Engagement and Stewardship, Law. Work Environment: This position will be located in the Nashville, TN area. This role will be hybrid, where the expectation will be in the office at least one day per week or more depending on business needs. Education and Certifications: A High School Diploma, or the equivalent, is necessary. A bachelor’s degree is preferred. Experience and Skills: One year of experience, or the equivalent, is necessary Strong customer service skills, with the ability to work and communicate with a diverse group of constituents and colleagues, are necessary Strong interpersonal and phone skills are necessary Ability to perform and manage multiple projects on a regular basis Effective oral and written communications skills Ability to exercise good judgment in the handling of confidential information. Strong time management and organizational skills Ability to work independently and as part of a team Some evening/weekend work as needed At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice. We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story. Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Responsibilities

The Program Assistant provides operational and administrative support for the Law School Development and Alumni Relations team, including managing logistics for events and handling inquiries. This role also involves data entry and assisting with various alumni engagement activities.