Program Assistant at Research Foundation of The City University of New York

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Aug, 26

Salary

50000.0

Posted On

10 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Scheduling, Event Management, Microsoft Office, Google Workspace, Social Media Marketing, Communication, Organization, Logistics Coordination, Report Preparation, Stakeholder Management, Digital Productivity Tools

Industry

Education Administration Programs

Description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY. Primary Location: COLLEGE OF STATEN ISLAND Bargaining Unit: No The Program Assistant plays a key role in supporting the daily operations of the CSI Innovation Hub and the successful delivery of its accelerator program. This position is responsible for providing comprehensive administrative, logistical, and operational support, ensuring that programs and initiatives run efficiently and effectively. The Program Assistant helps coordinate resources and activities to deliver a high‑quality experience for startups, mentors, students, community members, and key stakeholders. Key Responsibilities Administrative Support Scheduling Innovation Hub meetings, including mentor meetings, investor meetings, workshops, and events, ensuring alignment with the program calendar, and as needed by the Director. Support the accelerator program by maintaining records of participant progress, feedback, and essential program documents, as well as assisting with the preparation of documentation related to compliance and reporting purposes. Help prepare reports, presentations, and other communication materials for program updates and evaluations. Collect participant feedback during and after the program, assisting in the evaluation of program success. Startup Support & Communications Act as a primary point of contact for startups for logistical inquiries and general program support, assisting with day-to-day questions, as well as making referrals as needed. Provide reminders and assistance to startups regarding important deadlines, requirements, and deliverables. Event & Logistics Management Assist in booking venues, coordinating catering, and managing logistics for in-person and hybrid events, under the direction of the Program Coordinator. Ensure that necessary materials, such as presentation slides and handouts, are prepared and available for each session, working with the Program Coordinator to confirm requirements, including technical assistance. Marketing & Social Media Support Assist in promoting the accelerator program through various communication channels, including newsletters, website updates, and social media platforms, under the guidance of the Divisional Marketing Manager. Capture content from workshops, mentorship sessions, and events, supporting the marketing team with material for promotional purposes. Other duties as assigned. Qualifications Bachelor’s degree preferred 1-3 years of experience in an administrative or support role Strong organizational skills, with the ability to manage multiple tasks and meet deadlines Technically proficient and tech‑savvy, with a strong working knowledge of Microsoft Office, Google Workspace, and a range of digital productivity and event management tools; able to learn, adopt, and optimize new tools quickly Experience with social media platforms and marketing tools is a plus Excellent communication skills (written and verbal), with the ability to interact effectively with startups, mentors, and stakeholders A proactive, team-oriented approach with the ability to handle both independent and collaborative tasks Core Competencies & Professional Attributes Highly organized and detail‑oriented, with the ability to manage multiple priorities effectively Adaptable and responsive, able to adjust to changing needs while providing reliable support Strong interpersonal and communication skills, with a customer‑service‑oriented approach to working with diverse stakeholders Motivated and enthusiastic about supporting startups and contributing to a collaborative, fast‑paced innovation ecosystem Pay Range: $45,000 - $50,000 RFCUNY Benefits RFCUNY Employee Benefits and Accruals Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law. The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Responsibilities

Provides comprehensive administrative and operational support for the CSI Innovation Hub and its accelerator program. Responsibilities include scheduling meetings, managing event logistics, and supporting startup communications and marketing efforts.