Program Assistant at ST VINCENT DE PAUL SOCIETY OF SAN FRANCISCO

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jul, 26

Salary

72100.0

Posted On

14 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data entry, Administrative support, Client referrals, Case management support, Microsoft Word, Microsoft Outlook, Microsoft Excel, Communication skills, Multi-tasking, Record keeping, Office administration, Scheduling, Inventory management, Translation, Professional boundaries

Industry

Non-profit Organizations

Description

Life changing work * Welcoming staff * Generous benefits * Advancement opportunities Join the St. Vincent de Paul Society of San Francisco and be part of the solution to break the cycles of homelessness and domestic violence in San Francisco. St. Vincent de Paul Society of San Francisco operates the Multi-Service Center - Northern California’s largest homeless shelter, the Division Circle Navigation Center for chronically homeless individuals and couples and the Riley Center - Domestic Violence shelter and services for survivors. We have over 200 employees working in 4 locations. We are proud of our diversity and of our more than 150 year history of helping others in San Francisco. St. Vincent de Paul Society of San Francisco’s mission is to offer hope and service, on a direct person to person basis, working to break the cycles of homelessness and domestic violence. SUMMARY: The Program Assistant supports the Navigation Center Program Management and Case Managers with data entry, client referrals, follow-up calls, and appointments. This position supports the chronically homeless men and women at the Navigation Center. The position will provide support in capturing data regarding the clients. This is a full-time, exempt, non-union position. SALARY/BENEFITS OVERVIEW The annual salary range for this position is $68,000 to $72,100 DOE. St. Vincent de Paul of San Francisco offers a robust benefits package that includes: * Kaiser HMO medical insurance paid in full * Voluntary dental, vision and life insurance * 403b retirement plan with employer-paid match after one year of employment * Employee Assistance Program * Ten vacation and ten sick days accrued per year, two personal floating holidays and twelve and a half holidays offered per year. RESPONSIBILITIES: * Handle administrative tasks for the Program Director including AP check requests, scheduling meetings, facility maintenance reporting, creating forms, reference checks and overall office administration. * Assist with developing and maintaining informational resources for shelter guests, including current housing listings. * Maintain data on current clients and exiting clients. * Set up appointments requested by Case Managers for homeless shelter guests to appropriate referral agencies for education, vocational training, employment, housing, medical, substance abuse, mental health and government services (i.e. GA, SSI, Medical). * Provide basic information on the SF Navigation Center database for our new guests including rules and regulations, check-in and bed information, clinic information, laundry, etc. * Assist staff with personnel paperwork, registration for ADP and Outlook access, entering timecard changes in ADP Workforce Now, and preparation of payroll summary. * Maintain and enter statistical data for the homeless shelter guests. * Maintain office supplies, organize supplies, and keep an inventory of supplies * Provide resources to shelter clients upon request. * Provide written and verbal translation as needed. * Other duties as assigned. QUALIFICATIONS: * AA degree in business management or another related field. Equivalent work experience will be accepted with HS diploma or GED. * Strong verbal and written English communication skills. * Average data entry skills and ability to use a Windows-based computer. * Average Microsoft Word, Outlook, and Excel skills. * Ability to multi-task and remain composed and professional. * Comfort working around a diverse community including LGBTQQ, mental illness, and varying ethnicities. * Demonstrated commitment to open, direct, and non-violent communication. * Strong initiative and ability to work both independently and cooperatively. * Ability to maintain professional boundaries with guests, volunteers, and staff. * Commitment to the mission of St. Vincent de Paul Society of San Francisco. Covid vaccination and negative result on TB test required. Background check completed upon acceptance of job offer. St. Vincent de Paul Society of San Francisco celebrates diversity, equity, inclusion and belonging and is an Affirmative Action/Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction.

Responsibilities

The Program Assistant provides administrative support to the Navigation Center management and case managers, including data entry, scheduling, and client referrals. They also assist with facility maintenance reporting, office supply inventory, and personnel paperwork.