Program Assistant at The J Paul Getty Trust

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

79732.0

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grantmaking, Project management, Research, Writing, Data management, Content management systems, Organizational skills, Attention to detail, Communication, Collaboration, Philanthropy, Budget monitoring, Database management, Art history

Industry

Museums;Historical Sites;and Zoos

Description

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary At the Getty Foundation, we advance art historical scholarships, conserve works of art and architecture, increase access to museum and archival collections, and help train the next generation of arts professionals. We do this in close partnership with the field through strategic and collaborative grantmaking. We are seeking a thoughtful, energetic, and detail‑oriented professional with a strong interest in arts philanthropy to join our team as a Program Assistant. The Grants Programming team consults with experts at Getty and around the world including scholars, museum professionals, and conservators to identify key needs in the field and develop innovative funding strategies. Reporting to the Senior Program Officer overseeing national and international grant initiatives in art history and art archives, this position offers an exciting opportunity to learn the full lifecycle of grantmaking—from project development and application review, through approval, implementation, close‑out, and impact assessment. The role involves frequent coordination with universities, archives, and research centers worldwide and requires calls for exceptional organizational skills, attention to detail, and the ability to manage multiple projects and timelines effectively. The ideal candidate anticipates needs, communicates proactively, and provides well-organized support with consistent follow-through on all tasks. The Program Assistant will join a dynamic and collaborative team dedicated to advancing Getty’s global philanthropic work in the arts. Our campus offers a vibrant environment with access to remarkable art, archives, and special collections, a full slate of public programs and speakers, and a world‑class research library. We offer generous paid time off, every other Friday off, excellent benefits, and a strong commitment to work–life balance. The position includes opportunities for national travel for conferences and site visits, as well as additional professional development. This position is based on-site, and candidates must reside within a commutable distance of the Getty Center in Los Angeles. The Foundation also offers a hybrid telework policy for which this role is eligible, based on satisfactory job performance. Please note: Relocation assistance is not offered for this position. Interested applicants should apply no later than May 14, 2026. Major Job Responsibilities Tracking grant applications from initial development through review and award processes Drafting grant recommendations Corresponding with current, potential, and past grantees Researching new and existing grant initiatives Contributing to evaluating grant projects and initiatives at various stages in their lifecycle Monitoring grant reports, including detailed budgets Maintaining accurate data in digital content management systems Interfacing with Grants Administration to comply with internal audit procedures, grantmaking processes, and to ensure quality of data entry Qualifications Bachelor's/BA required Masters/MA preferred in art history, history, museum studies, or a related field Minimum three years work experience in a nonprofit cultural organization preferred A writing sample is required to be considered for this position. Please include a link or attach a one-page writing sample (can include blog or social media post, review, essay) at the end of your resume document before uploading. Knowledge, Skills and Abilities Excellent research and writing abilities, particularly in the field of art history Ability to prioritize and manage several projects at once Highly organized and detail oriented Proven experience with data management systems, databases, content management systems, and/or digital or electronic file management systems Ability to collaborate and communicate effectively with staff and manage working relationships with external professionals (e.g., consultants, grantees, etc.) Some knowledge of philanthropy preferred Reading knowledge of a foreign language a plus Benefits and Perks Here are just some examples that Getty offers/provides for full-time employees: Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected. 403(b) Employee Investment retirement plan – with up to 5% Getty Match Getty contribution of 6%, on behalf of employee, to 401(a) retirement account Educational Assistance and professional development Paid Vacation, Sick, and Personal Days 12 Paid Holidays Many positions have bi-weekly off-Fridays On-Site Fitness Center at Getty Center Community service opportunities To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

Responsibilities

The Program Assistant will track grant applications throughout their lifecycle, draft recommendations, and monitor grant reports and budgets. They will also conduct research on initiatives and maintain accurate data within digital content management systems.