Program Business Manager - School of Medicine, Graduate Medical Education at Emory University

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Apr, 26

Salary

0.0

Posted On

18 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Problem-Solving, Time Management, Organization, Customer-Service, Data Management, Excel, HR Processes, Payroll, Budget Management, Communication, Supervision, Research, Training, Confidentiality, Multi-Tasking, Creativity, Independent Thinking

Industry

Higher Education

Description

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description The Graduate Medical Education (GME) Program Business Manager position requires exceptional problem-solving, time management, organization, and customer-service skills. Excel skills in data management, particularly vLookup and pivot tables, are strongly preferred. This position serves multiple functions related to GME trainee payroll/employment and serves as the go-to person to answer trainee payroll/HR related questions from the GME trainees, staff, leadership and associated communities. Prior experience/knowledge about GME training, payroll and HR processes strongly preferred. JOB DESCRIPTION: Coordinates and directs departmental activities which may include the department's residency program, the transitional year program and/or other programs. Provides input into departmental objectives, especially those pertaining to the residency program. Interviews applicants and recommends candidates for admission to the residency program. Establishes and administers departmental policies and procedures pertaining to teaching requirements, course objectives, and course content in compliance with applicable regulations. Plans and develops courses for medical students, manages the course budget, negotiates with outside agencies to obtain funding and support for the course, and coordinates and administers the course throughout the academic year. Arranges, administers, and proctors certifying and sub-specialty exams. Develops, administers and monitors intern, resident, and operating budgets. Collects and analyzes data to advise management of long range needs. May develop various communications materials/methodologies such as newsletter articles, memos, videotapes, workshops, brochures, and focus groups. Supervises staff. Performs related responsibilities as required. ADDITIONAL JOB DETAILS: Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans. Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement. Conducts research and gathers information to develop various publications. Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program. Assists in developing and coordinating program-related conferences, conventions, or meetings. Monitors expenditures and may participate in the budget planning process and prepare financial reports. May assist in identifying funding resources and developing fund-raising strategies and initiatives. Prepares operational and statistical reports. Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers. This is not an administrative support position. MINIMUM QUALIFICATIONS: A bachelor's degree in business administration or a related field and five years of professional business administration or management experience OR an equivalent combination of related experience. PREFERRED QUALIFICATIONS: Proven strong experience in HR and Payroll, preferably at Emory. Familiarity with FMLA and other HR policies. Knowledge on J-1/H1B visa processing. Advanced Excel and Data Management/Analysis skills required. Prior supervision experience preferred. Exceptional problem-solving, time management, organization, and customer-service skills. Masters degree strongly preferred. Must be detail-oriented and able to meet deadlines while processing large volumes of data with high rate of accuracy. Must be able to multi-task effectively in a busy and fast-paced office environment and collaborate well with a culturally diverse team. Ability to maintain confidentiality standards. An independent self-starter with creativity and independent thinking. With minimal supervision, able to develop work plans on assigned projects, monitor progress and track to completion. Must have high levels of proficiency with Excel spreadsheets/data comparison/analysis and a quick learner of other database software applications. Prior experience/knowledge about GME training, finance, payroll and HR processes strongly preferred. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Responsibilities

The Program Business Manager coordinates and directs activities related to the Graduate Medical Education programs, including managing budgets and developing courses. They also supervise staff and ensure compliance with departmental policies and procedures.