Program Coordinator 3

at  State of Indiana

WORK FOR INDIANA

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you’ll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you’ll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana’s population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

SUPERVISORY RESPONSIBILITIES/DIRECT REPORTS:

This role may be utilized in a supervisory capacity based on agency needs.

The purpose of this position is to provide administrative support for the IT Division of DWD. This will include duties such as:

• Creation of purchase requisitions
• Tracking of purchases
• Managing software renewals and the renewal calendar
• Providing operational and administrative support. Such as scheduling and coordinating meetings and events., drafting correspondence and memos to staff and agency, creating and editing presentations and other documents, and updating Kanban boards in Jira and/or Microsoft Planner.
• Managing documentation repositories
• Updating IT procedures
• Managing travel
• Explain agency policy and procedures to staff and supervisors across division and assist them with navigating standard processe

The essential functions of this role are as follows:

• Research and compile information on specific aspects of the program such as procedures, needs and policies.
• Answer customer questions about program policies and procedures.
• Establish, organize, and maintain current and historical files related to the program.
• Assist in the preparation of program reports, develop applications, prepare budget allocations and/or purchasing of consultative services.
• Maintain, monitor, and order program assets.
• Assist supervisor in the development and planning of overall program and its role in the functioning of the agency.
• Schedule, prepare, and disseminate all program related training materials